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About the Role

Imperial Cleaning is seeking a detail-oriented and results-oriented individual to join their team. This role involves managing accounts payable, processing payments, and maintaining vendor relationships to ensure smooth financial operations and customer satisfaction.

Responsibilities

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records.
• Calculate costs of materials, overhead, and other expenses.
• Maintain accounts payable spreadsheets and databases.
• Prepare and issue payments to vendors, suppliers, and outside employees.
• Place and manage all supply purchase orders.
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies.
• Perform financial calculations.
• Receive and review all invoices, including verification of invoice amounts.
• Code and enter all invoices into ERP system.
• Accrue invoices not received by month end closing, contact vendors for missing invoices.
• Establish relationships with vendors, ensuring all are in compliance with insurance requirements.
• Reconcile vendor accounts to ensure payments are up to date.
• Monitor, research, and resolve AP discrepancies.
• Review and reconcile records of bank transactions.
• Process payment of traffic tickets online and/or forward disputes to in house attorney.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to accounts payable.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Process checks for mailing.
• Maintain master file for vendors and inventory.
• Comply with federal, state, and company policies, procedures, and regulations.

Requirements

• Detail-oriented and strong communication skills (email, phone).
• Results-oriented: the ability to resolve challenges and emergencies at a moments notice.
• Multi task-oriented: The ability to handle multiple projects at a time.
• Customer-focused with a can-do approach to problem-solving.
• Knowledge of administrative and clerical procedures.
• Knowledge of computers and relevant software applications.

Skills

• Accounting software
• Spreadsheet software
• ERP systems
• Communication skills
• Problem-solving
• Administrative procedures
• Clerical procedures

Location

• Amityville

Work Type

• Onsite

Benefits

• Competitive compensation packages
• Variety of benefits

About the Company

• Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 30 years.
• Over 1,000 employees strong with consistent double-digit sales growth year over year.
• Encourages input and creativity from employees at every level.
• Offers a great family culture.
• Considers people their greatest asset.
• Located at 151 Dixon Ave, Amityville, in an upscale, professional building just off the 110 corridor - walking distance from the train station and town.

Equal Opportunity

• Imperial Cleaning is an equal opportunity employer.
• Offers a safe, respectful, and professional working environment.