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About the Role

The Accounting Assistant provides comprehensive accounting and administrative support in a fast-paced office environment. This role focuses on daily invoice processing, accounts payable and receivable activities, and timely reporting, while delivering excellent customer service to internal teams and external stakeholders. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.

Responsibilities

Process, upload, and code invoices on a daily basis to ensure timely and accurate entry into the accounting system.
Enter cash receipts and billing adjustments in accounts receivable, maintaining accurate tenant and customer account records.
Enter accounts payable invoices and verify that all supporting documentation is complete and properly authorized.
Assist with meeting accounting deadlines and supporting ongoing accounting projects as assigned.
Generate periodic and monthly accounting reports, ensuring information is accurate and delivered on time.
Create new vendor numbers and maintain up-to-date vendor records in the accounting system.
Run accounts receivable reports at least once a week and proactively contact tenants who are late on payments.
Respond to Shared Services questions regarding payments, tenant accounts, and related accounting inquiries.
Assist the Accounting Manager and General Manager/Assistant General Manager with day-to-day accounting and administrative tasks.
Create vendor contracts and support the preparation, modification, and finalization of documents as directed.
Provide general administrative support to the accounting team, including document organization, filing, and correspondence.
Perform any other accounting or administrative duties and tasks assigned by leadership.
Work effectively while sitting for long periods of time, maintaining focus and accuracy throughout the workday.

Requirements

Bachelor’s degree, preferably in Accounting.
At least 3 years of experience in an accounting, bookkeeping, or accounts payable role.
Hands-on experience with accounts payable, including invoice entry and documentation review.
Hands-on experience with accounts receivable, including cash receipt entry and billing adjustments.
Working knowledge of general ledger, balance sheet, and basic accounting principles.
Proficiency with Yardi Voyager software, including Payscan functionality.
Proficiency with Microsoft Excel for reporting and data management.
Strong time management skills with the ability to manage workload and meet strict deadlines.
Effective communication skills, with the ability to provide clear, detailed information to team members and stakeholders.
Ability to multi-task and handle multiple responsibilities in a fast-paced environment.
Ability to work both independently and as part of a team, providing support to other departments as needed.
Strong organizational skills with the ability to maintain an orderly workspace and an easily understood filing system.
Demonstrated experience providing accounting and administrative support in an office environment.
Experience reconciling accounts and supporting general ledger activities.
Experience working with tenant accounts or similar customer account structures.
Demonstrated ability to build positive relationships and provide excellent customer service.
Energetic and friendly demeanor, with a professional approach to internal and external interactions.
Comfort working with a heavy workload and tight deadlines in a structured environment.

Skills

Accounting
Administrative Support
Invoice Processing
Accounts Payable
Accounts Receivable
Reporting
Customer Service
Organizational Skills
Attention to Detail
Time Management
Yardi Voyager
Microsoft Excel
Communication Skills
Multi-tasking
Teamwork
Independent Work
General Ledger
Balance Sheet
Accounting Principles
Vendor Management
Document Management
Filing Systems

Location

San Francisco, CA

Work Type

Onsite
Contract

Experience Level

3 years of experience

Education Level

Bachelor’s degree

Salary/Compensations

$30.00 - $32.00/hr

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.