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About the Role

The Litigation Docket & Court Services Specialist provides expert day-to-day support in case docketing, court rules, case research, and legal procedures. This role requires advanced expertise in electronic filings across various state and federal court systems, with a specialization in NY, NJ, and DE courts. As a senior individual contributor, the Specialist acts as a primary procedural authority, applying quality control measures to filings and docket entries while maintaining confidentiality.

Responsibilities

Oversee and execute the electronic filing of pleadings, motions, and complex legal documents in federal, state, and appellate courts nationwide.
Serve as the expert on filing logistics, local procedures, and court protocols for state and federal courts across New York, New Jersey, and Delaware.
Act as a primary technical resource for attorneys and paralegals regarding complex local court rules, judges' individual practices, and filing requirements.
Manage and resolve complex electronic filing rejections, docketing discrepancies, or technical court platform issues.
Maintain knowledge of State, Federal, and Pro Hac Vice bar admissions processes to assist case teams with administrative compliance.
Perform final quality control on documents prior to electronic filing to ensure compliance with court-specific formatting, redaction rules, signature guidelines, and exhibit requirements.
Audit and verify data entered into the Firm's docketing system (Milana) to ensure accuracy of dates, deadlines, and events.
Interpret and apply court guidelines to calculate, verify, and input critical litigation deadlines across all firm jurisdictions.
Review complex incoming litigation documents for critical dates, entering deadlines, discovery schedules, and other relevant event reminders into the firm's rules-based docketing software.
Alert attorneys and paralegals of urgent upcoming deadlines, maintaining end-to-end communication regarding document receipts and filing confirmations.
Conduct routine docket sweeps and audits of active case files to identify obsolete deadlines, capture non-deadline triggered events, and perform case status reconciliations for closed matters.
Retrieve pertinent information on litigants, court cases, dockets, and judicial profiles from online databases.
Create, prepare, and distribute complex, customized docket reports detailing upcoming deadlines to legal teams across multiple offices.

Requirements

Deep, specialized understanding of court structures, litigation lifecycles, and civil procedure.
Unmatched mastery of NY, NJ, and DE state and federal court rules.
Meticulous attention to detail when reviewing complex legal documents and calculating critical statutory deadlines.
Proven ability to prioritize and execute multiple urgent filings and tasks under tight, competing time constraints in a high-volume litigation environment.
Excellent verbal and written communication skills necessary to clearly explain complex procedural rules.
5+ years of recent litigation docketing and court filing experience within a mid-to-large law firm.
Well-rounded national experience with a heavy, specialized emphasis on NY, NJ, and DE county, state and federal courts.
Expert proficiency in rules-based docketing systems (Milana and/or CompuLaw preferred).
Extensive hands-on experience utilizing court e-filing databases (such as PACER/ECF, NYSCEF, NJ eCourts, Delaware State Courts, Delaware Court of Chancery, and corresponding U.S. District and Bankruptcy Courts, and Odyssey).
Highly proficient in iManage (or similar DMS) and Adobe Acrobat Professional for document manipulation, splitting, and redaction.
Proficient with standard MS Office applications (Word, Excel, Outlook).
Familiarity with State, Federal, and Pro Hac Vice bar admissions processes.
Willingness to assist in training and mentoring junior docketing or filing personnel.

Skills

E-Filing
Court Rules
Case Docketing
Legal Procedures
Electronic Filings
NYSCEF
NJ eCourts
Delaware State Courts eFlex/File & ServeXpress
Delaware Court of Chancery
CM/ECF
Risk Management
Quality Control
Milana
CompuLaw
Federal Rules of Civil Procedure (FRCP)
New York Civil Practice Law and Rules (CPLR)
New Jersey Court Rules
Delaware Court Rules
PACER
Westlaw
Bloomberg Law
DocketBird
CourtLink
iManage
Adobe Acrobat Professional
MS Office Suite

Location

Nationwide

Work Type

Non-exempt
Normal law office environment

Experience Level

5+ years of recent litigation docketing and court filing experience
Senior-level

About the Company

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy.

Equal Opportunity

We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws.
This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.
The firm complies fully with all federal, state and local equal employment opportunity laws.