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About the Role

The HR Specialist supports smooth HR operations and organizational compliance by executing core administrative workflows, including record keeping and regulatory tracking, ensuring full compliance with labor standards while enhancing the overall employee experience.

Responsibilities

• Acts as Primary contact for injury reporting for the Agency.
• Coordinates and reviews Workers’ Compensation reports for completeness.
• Contacts staff/supervisors for needed information for Workers’ Compensation reports.
• Enters Workers’ Compensation reports in databases.
• Updates HR Representatives on the status of injured staff.
• Assists HR Representatives with leave-related paperwork and tracking.
• Answers employee questions regarding leaves or completing paperwork.
• Acts as Primary contact for agency performance appraisals (90 Day, Annual, etc).
• Receives/collects completed performance appraisals.
• Reviews performance appraisals and contacts supervisors for clarifying information.
• Enters performance appraisals into database and personnel folder.
• Collaborates with the Training Department to run reports to stay updated on who has not submitted performance appraisals.
• Reviews License Event Notification System (LENS) notifications from the NYS Dept of Motor Vehicles for active staff.
• Logs LENS transactions for billing purposes.
• Follows up on suspensions, accidents, expirations, and out of state licenses with staff.
• Updates License Status in Paycom.
• Communicates with employees and management when an update impacts an employee’s ability to drive agency vehicles.
• Processes employee terminations in the HR system, including notifications and removal of clearances.
• Sends exit interviews to all terminating employees.
• Tracks exit interview data and reports it quarterly.
• Assists with employee filing projects for both active and terminated staff.
• Assists with internal audits of files and paperwork.
• Supports the CHRO & Director with administrative needs including faxing.

Requirements

• Associates degree from a regionally accredited college or university OR High School Diploma/GED & 2 years related experience.
• A valid NYS license and clean driving record required.

Skills

• Computer Word processing
• Spreadsheets
• Internet software
• E-mail
• Database software

Location

• Latham, NY 12110

Work Type

• Full Time

Education Level

• Associates degree
• High School Diploma/GED

Salary/Compensations

• $24.85 - $32.80 Hourly

Benefits

• Elite Benefit Package

About the Company

• Wildwood Programs is a provider of educational, residential, employment, and other community-based supports to people with disabilities and their families.
• We hire those dedicated to making a difference in people’s lives.