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About the Role

Provides a wide range of administrative and secretarial support to senior staff within the department.

Responsibilities

• Coordinates calendars and schedules appointments and meetings.
• Prioritizes requests for meetings and coordinates necessary arrangements.
• Initiates and prepares written correspondence.
• Responsible for procurement activities related to goods, services, and/or equipment.
• Responsible for disbursement/reimbursement activities.
• Maintains inventory of supplies, equipment and/or reagents.
• Orders supplies/equipment/reagents as authorized or ensures needs are escalated.
• Receives supply orders and confirms accuracy of delivery.
• Assists with cost control.
• Maintains electronic and hard copy files and databases.
• Maintains integrity of information.
• Answers phones, responds to inquiries and triages calls.
• Responsible for travel and conference arrangements.
• Organizes itinerary and makes reservations for travel and accommodations.
• Records and distributes meeting minutes.
• Analyzes and evaluates workflows to ensure maximum efficiency.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees.
• Receives, sorts and distributes mail.
• Accepts and signs for package deliveries.
• Performs other duties as assigned or required.

Requirements

• Approximately 2 years of related experience providing secretarial support to senior leadership.

Skills

• Excellent computer skills including good working knowledge of MS office.
• Ability to learn new computer software and applications.
• Ability to communicate instructions and observations effectively verbally and in writing.

Location

• Upper East Side

Work Type

• 35.00 weekly hours

Experience Level

• 2 years of related experience

Education Level

• High School Diploma
• Bachelor's degree is preferred

Salary/Compensations

• $32.75 - $39.01

About the Company

• Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.”

Equal Opportunity

• No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
• Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.
• We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply.
• Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act.
• We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.