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About the Role

The Executive Assistant is a key member of the global Corporate Communications team, directly supporting the Vice President, Wealth Management and Insurance Communications and Vice President, Technology & Operations and AI Group Communications. This role involves managing VP schedules, team calendars, onboarding, coordinating support services, processing expenses, arranging travel, supporting team meetings, and facilitating information sharing in a fast-paced, confidential environment.

Responsibilities

Coordinate and maintain the VPs’ calendars, responding and helping prioritize as appropriate.
Coordinate logistics and organization of meetings and team events, providing post-meeting support as needed.
Manage the VPs’ records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence to policies and procedures.
Manage travel arrangements including itinerary where needed, ensuring seamless travel and efficient use of budgeting and resources.
Maintain team calendars, SharePoint sites and generally facilitate the efficient sharing of information across the teams.
Collaborate with Brand, Marketing, Communications & Citizenship EAs on other cross-team initiatives.

Requirements

3+ years of Executive or Administrative support experience supporting senior leadership.
High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.
Strong organizational skills and attention to detail; an ability to multi-task and prioritize.
Strong interpersonal relationship skills in liaising with various levels of staff, including senior management and executives.
Sound judgement and discretion, problem-solving skills and resourcefulness.
Ability to anticipate needs and flag questions or opportunities.
Strong communication skills, both written and oral.
Enjoys working in a fast-paced environment as a team player.
Related experience within a matrixed corporate environment.
Familiarity with AI tools and an interest in applying it professionally.
Event planning and execution experience.

Skills

Artificial Intelligence (AI)
Collaboration
Data Entry
Detail Oriented Tasks
Event Coordination
Expense Management
Microsoft Office
Multitasking
Office Organization
Organizational Tasks
Presentation Software
Prioritization
Proactive Thinking
Problem Solving
Sound Judgment
Travel Management

Location

Toronto, Canada

Work Type

Full time

Experience Level

3+ years of Executive or Administrative support experience

About the Company

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC.
We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.