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About the Role

We are seeking an Administrative Assistant to provide administrative support and coordination activities for a team of people.

Responsibilities

• Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for team
• Arrange and coordinate domestic and international travel agendas
• Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Manage phones and screen incoming calls and determine the level of priority
• Arrange video conferences and meeting spaces
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Prepare and submit invoices
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives
• Lead and coordinate ad hoc projects as requested

Requirements

• A minimum of 5 years of administrative experience within the finance industry
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High degree of integrity and confidentiality
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint
• Able to learn new technology quickly and adapt functionality to departmental needs
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently

Skills

• Communication
• Data Entry
• Detail-Oriented
• Email Services
• Office Administration
• Presentation Software
• Spreadsheet Software
• Teamwork
• Time Management
• Word Processing Software

Location

• ROYAL BANK PLAZA, 200 BAY ST:TORONTO
• Toronto
• Canada

Work Type

• Full time

Experience Level

• 5 years of administrative experience

Salary/Compensations

• $55,000.00 - $90,000.00

Benefits

• A comprehensive Total Rewards Program including bonuses and flexible benefits
• competitive compensation
• commissions
• stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to build close relationships with clients

About the Company

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.
• We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC.
• We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
• Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
• RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
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• Expand your limits and create a new future together at RBC.
• Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
• RBC is presently inviting candidates to apply for this existing vacancy.
• Applying to this posting allows you to express your interest in this current career opportunity at RBC.
• Qualified applicants may be contacted to review their resume in more detail.