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About the Role

The Paralegal provides legal, provider-contracting, and employment-immigration support across Essen Health Care. This role manages provider agreements, responds to contract-related questions, and coordinates work-visa matters.

Responsibilities

• Prepare, review, revise, and distribute provider employment agreements, professional services agreements, amendments, addenda, and related correspondence.
• Manage provider contracts from beginning to end, including sending agreements, tracking status, following up with candidates and internal stakeholders, obtaining signatures, and maintaining complete records.
• Answer candidate questions regarding contract terms, processes, required documents, and next steps; escalate legal or negotiation matters to the appropriate leader or attorney.
• Collaborate closely with Credentialing to align contract completion, credentialing requirements, and anticipated provider start dates.
• Partner with the Medical Executive team to respond to contract questions, provide status updates, resolve outstanding items, and support timely provider onboarding.
• Maintain accurate provider-contract trackers and prepare Excel reports, status summaries, and other updates for leadership.
• Serve as a central point of contact for provider and employee inquiries involving work visas and employment authorization, including H-1B and J-1 matters.
• Coordinate with immigration attorneys, candidates, employees, recruiters, and internal leaders to collect documents, track deadlines, monitor case status, and communicate next steps.
• Support E-Verify and Form I-9 processes for visa holders and other work-authorized employees in accordance with applicable requirements and company procedures.
• Maintain organized and confidential immigration files, case trackers, expiration dates, and renewal reminders, escalating time-sensitive matters when needed.
• Assist with the administration of the contract management system, including document intake, quality review, reporting, renewal and expiration tracking, and record maintenance.
• Draft and file corporate resolutions, legal correspondence, amendments, addendums, and other corporate documents as required.
• Coordinate applicable corporate filings with state, county, and federal agencies and monitor relevant deadlines.
• Monitor relevant OIG guidance and other regulatory developments and provide pertinent updates to attorneys and leadership.

Requirements

• College degree in paralegal studies, legal studies, business, human resources, or a related field; bachelor’s degree preferred.
• 3-5 years of relevant legal, paralegal, contract administration, provider onboarding, or healthcare experience; a J.D. may substitute for experience.
• Experience preparing, distributing, tracking, and maintaining contracts or other time-sensitive legal documents.
• Working knowledge of employment-based immigration matters, particularly H-1B and J-1 visas, and familiarity with Form I-9 and E-Verify requirements.
• Strong Microsoft Excel skills, including maintaining trackers, sorting and filtering data, and preparing accurate reports; proficiency with Microsoft Office required.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally to candidates, providers, executives, attorneys, and internal teams.
• Strong organizational skills, attention to detail, sound judgment, discretion, and the ability to manage multiple deadlines and confidential matters.
• Paralegal certificate or equivalent experience
• Experience using iCIMS or a similar applicant tracking system (ATS) to manage candidate records, workflows, and recruitment documentation.
• Experience within a healthcare organization, hospital, medical group, or provider-recruitment environment.
• Experience working directly with immigration counsel and managing employment-visa case documentation and timelines.
• Familiarity with contract management, applicant tracking, credentialing, or HR information systems.

Skills

• Microsoft Excel
• Microsoft Office
• Written communication
• Verbal communication
• Organizational skills
• Attention to detail
• Judgment
• Discretion
• Time management
• iCIMS
• Contract management
• Applicant tracking
• Credentialing
• HR information systems

Location

• 2626 Halperin Avenue Bronx, NY

Work Type

• In-office 5 days a week

Experience Level

• 3-5 years

Education Level

• College degree
• Bachelor's degree
• Paralegal certificate

About the Company

• Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.
• Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry.
• We also provide nursing home support, care management, and in-home care through our Essen House Calls program.
• Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.
• We’re looking for talented, motivated individuals to join our growing team.
• Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you.
• Join us in making a real difference in the health of our community.

Equal Opportunity

• ESSEN HEALTH CARE IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER
• Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.