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About the Role
This position supports the Emerging Companies & Venture Capital (ECVC) and Intellectual Property (IP) groups, focusing on event production and list management, particularly for recurring client dinners across multiple cities. The role is based in our New York office with a hybrid remote work option.
Responsibilities
- Support all wine-related planning and logistics for events.
- Coordinate with restaurants and venues to confirm wine service details.
- Conduct wine research and prepare wine-related materials.
- Coordinate the purchasing, shipping, and delivery of wine for events.
- Maintain detailed wine tracking documentation.
- Execute event plans, coordinating all logistics before, during, and after each event.
- Research, secure, and manage restaurants and venues.
- Create, proofread, and distribute invitations and event materials.
- Manage event invitations and guest lists, tracking RSVPs and following up.
- Update and maintain the firm's CRM (InterAction), Google Docs, and other tracking tools.
- Attend dinners and events as needed and provide onsite support.
- Support the planning and execution of larger firm programs and client events.
- Manage multiple events and competing priorities simultaneously.
- Anticipate and proactively resolve scheduling, logistical, and guest experience issues.
- Build and maintain strong working relationships with attorneys, vendors, restaurants, and internal stakeholders.
Requirements
- 3-5 years of event planning, hospitality, executive support, or related experience is preferred.
- Experience coordinating high-touch client events is a plus.
- Bachelor's degree from an accredited college or equivalent professional experience is preferred.
- Knowledge of wine, wine service protocols, and fine dining.
- Demonstrated ability to proactively anticipate needs, identify potential issues, and implement solutions.
- Ability to successfully manage multiple events, deadlines, and competing priorities.
- Ability to thrive in a fast-paced, high-expectation environment.
- Strong organizational, project management, and time management skills.
- Excellent written, verbal, and interpersonal communication skills.
- High level of discretion, professionalism, and sound judgment.
- Exceptional proofreading skills and meticulous attention to detail.
- Strong aesthetic sense regarding invites and announcements.
- Proficiency with Microsoft Outlook, Excel, GoogleDocs, Word, and CRM/database systems is required.
- Experience with InterAction is a plus.
- Proficiency with social media and productivity apps are beneficial.
- Flexibility to work overtime; early mornings or late evenings on occasion.
Skills
- Event planning
- Hospitality
- Executive support
- Client event coordination
- Wine knowledge
- Wine service protocols
- Fine dining
- Problem-solving
- Time management
- Project management
- Organizational skills
- Communication skills
- Interpersonal skills
- Discretion
- Professionalism
- Judgment
- Proofreading
- Attention to detail
- Aesthetic sense
- Microsoft Outlook
- Microsoft Excel
- Google Docs
- Microsoft Word
- CRM/database systems
- InterAction
- Social media proficiency
- Productivity app proficiency
Location
- New York, NY
Work Type
- Hybrid remote
- Full-time
Experience Level
- 3-5 years of event planning, hospitality, executive support, or related experience preferred
Education Level
- Bachelor's degree or equivalent professional experience preferred
Salary/Compensations
- $75,000 to $90,000
Benefits
- Medical coverage options
- Dental coverage options
- Vision coverage options
- Prescription drug coverage options
- Life insurance
- Disability insurance
- FSAs
- 401K
- Paid time off
About the Company
- Lowenstein Sandler is a sophisticated law firm with over 400 lawyers and 300 business services professionals.
- We have offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington.
- We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes clients, colleagues, and communities.
- The firm is committed to career development and a diverse and inclusive workplace, offering programs for personal and professional growth.
Equal Opportunity
- Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.
- We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.