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About the Role

The Business Administrator is responsible for the administrative and financial operations of 1st Stop Woodlawn Shelter and Woodlawn Housing and related community programs. The position prepares financial reports, develops and implements administrative systems, and coordinates data collection and reporting. This role ensures smooth administrative functioning to meet client needs within a feminist framework, considering trauma and oppression dynamics.

Responsibilities

Prepares initial analysis of multiple budgets for 1st Stop Woodlawn, Woodlawn Housing and related community programs.
Coordinates and prepares financial reports for funding applications.
Assists with the development, collection and analysis of reports using EMHware and SMIS.
Maintains accurate records of revenue and expenditures.
Inputs and exports revenue and expenses for financial statements.
Prepares invoices for payable and receivable accounts.
Processes billing requests to outside agencies and monitors payments.
Distributes, monitors and reconciles petty cash, TTC and other monetary accounts.
Ensures the security of valuables.
Assists Manager with problem solving and support for day-to-day operations in the shelter.
Assists Manager to ensure the Shelter Management Information Systems is implemented and provides orientation and support to staff.
Ensures the Health and Safety Guidelines are followed.
Shares on-call duties for 1st Stop Woodlawn.
Attends staff meeting, takes minutes as required, and completes special projects when assigned.

Requirements

In-depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree (e.g. BSW) (Cases for Equivalency will be considered).
Experience in managing and developing administrative and financial systems.
3 to 5 years directly related experience in a residential setting providing administrative functions in a fast paced, high demand, social service residential setting.
Working knowledge of current issues related to homelessness, including street involved individuals, harm reduction, addiction, social work, social housing, alternative and supportive housing, income security, mental health and demonstrated support strategies within an anti-oppression trauma framework.
Toronto Hostels Training Centre Certificate or equivalent.
Certificate in trauma counselling an asset.
Knowledge of Health and Safety requirements, Shelter Standards, Ontario Works and relevant legislation and regulations.
Demonstrated experience in working under pressure and remaining calm in a crisis.
Demonstrated crisis intervention and conflict mediation skills.
Excellent oral and written communication skills and experience in report writing.
Demonstrated knowledge, experience preparing, monitoring and reconciling billings and monies.
Ability to monitor and present financial statements and present analysis of financial issues.
Excellent computer skills, word processing, and experience with database software, office and accounting programs (i.e. Word, Excel, Power Point, GP Dynamics accounting software).
Knowledge of office equipment and ability to troubleshoot and fix problems.
Excellent organizational skills.
Experience working in a high demand, multi-service environment required.
Ability to maintain a positive approach and a professional manner at all times.
Ability to interact with a diverse community of women within shelter and housing environments.
Knowledge of a second language and/or culture is an asset.
A vulnerable sector police reference check is required.
Incumbent may be required to work some evenings, week-ends and overnights.
Shares on-call duties for 1st Stop Woodlawn.
Shares on-call rotation of 14 staffs.

Skills

Intersectional feminism
Community voices
Social justice
Equity
Collaboration
Inclusion
Feminist framework
Trauma informed care
Oppression informed care
EMHware
SMIS
Health and Safety Guidelines
Crisis intervention
Conflict mediation
Report writing
Microsoft Word
Microsoft Excel
Microsoft Power Point
GP Dynamics accounting software

Location

80 Woodlawn Avenue East, Toronto, Ontario, M4T 1C1

Work Type

Full-Time
Contract

Experience Level

3 to 5 years directly related experience

Education Level

Undergraduate degree (e.g. BSW)
Toronto Hostels Training Centre Certificate or equivalent
Certificate in trauma counselling

Salary/Compensations

$61,479 annually (Level 7)

Benefits

Comprehensive Medical, Vision, and Dental Coverage
Life Insurance and Long-Term Disability Benefit
Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
20 Vacation Days
1.5 Days Per Month Sick Leave
12 Paid Holidays
Health Promotional Days
4 Float Days
Child Care Benefits
Maternity/Parental Leave Supplementary Employment Benefits
Educational/Sabbatical Leave
Financial Assistance for Professional Development

About the Company

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.
We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.
This program provides up to 62 shelter beds for youth (16-24yrs) and adult (25 and older) women, trans and non binary participants. This program operates as part of a congregate living site which includes 72 units of permanent housing.
This shelter is funded by the City of Toronto and adheres to Toronto Shelter Standards.

Equal Opportunity

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender-diverse people of all races, ethnic origins, religions, abilities and sexual orientations.
YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.