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About the Role

GLC Business Services is seeking an organized, proactive, and detail-oriented Office Manager to oversee day-to-day administrative operations, facilities management, tenant administration, vendor relations, and employee recognition programs. This role serves as the central point of contact for office hospitality, property logistics, mail distribution, purchasing, and workplace efficiency.

Responsibilities

• Serve as the primary point of contact for visitors and incoming phone calls, welcoming guests and directing communications professionally.
• Receive, sort, and distribute incoming daily mail and packages.
• Manage outbound shipping accounts and prepare priority mailings.
• Receive bi-weekly payroll deliveries, prepare live checks for distribution, and handle corresponding documentation.
• Oversee office security systems, manage camera monitoring, and maintain door/alarm codes.
• Coordinate inspections and routine vendor maintenance for HVAC systems, fire safety systems, etc.
• Perform daily maintenance, manage weekly garbage/recycling bin placement, and coordinate document destruction pickups.
• Oversee and manage contracted service providers for snow plowing and lawn care.
• Maintain common areas and manage seasonal/holiday decorations.
• Process prospective parking tenant applications, log vehicle information, issue permit stickers, and maintain records.
• Issue monthly parking invoices, collect tenant payments, and perform monthly bank deposits.
• Manage mail delivery and tenant contact procedures for property space renters.
• Ensure daily readiness of kitchen facilities.
• Monitor and reorder cleaning products, restroom supplies, and general office stationery.
• Maintain office petty cash fund, accurately log expenses, and submit reconciliation reports.
• Perform monthly meter reads for office copiers/printers and submit to service vendors.
• Serve as primary liaison for office equipment, facility contractors, printing suppliers, and utility service providers.
• Order official company stationery, business cards, and print materials.
• Manage orders for branded company apparel, recognition awards, and promotional items.
• Run monthly employee birthday and anniversary reports and prepare milestone cards.
• Process requests for employee recognition gift cards, coordinate reward ordering and distribution, and submit reimbursement reports.
• Oversee distribution of company event perks and employee engagement initiatives.

Requirements

• High school diploma, or equivalent.
• Previous payroll and customer service experience necessary.
• Computer proficiency and data entry skills are necessary.
• Ability to work cooperatively and communicate effectively.
• Knowledge of utilization of database systems preferred.
• Work involves quality control and a strong attention to detail.
• Work involves varying degrees of standing, sitting, walking, bending, lifting & repetitive motion.
• Ability to lift a minimum of 50 lbs. with or without reasonable accommodation.

Skills

• Administrative Operations
• Facilities Management
• Tenant Administration
• Vendor Relations
• Employee Recognition Programs
• Office Hospitality
• Property Logistics
• Mail Distribution
• Purchasing
• Workplace Efficiency
• Front Desk Operations
• Mail & Package Logistics
• Outbound Shipping
• Payroll Distribution
• Building Security & Access
• Facility Maintenance Scheduling
• Routine Property Upkeep
• Landscaping & Exterior Management
• Office Supplies Management
• Petty Cash Management
• Equipment Maintenance
• Vendor Coordination
• Marketing Procurement
• Branded Merchandise Management
• Employee Engagement
• Data Entry
• Database Systems
• Quality Control
• Attention to Detail

Location

• 28 Prince St.

Work Type

• Full-time

Experience Level

• Not specified

Education Level

• High school diploma or equivalent

About the Company

• GLC Business Services