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About the Role

The incumbent provides administrative, operational, communications, and project management support to the Office of the Vice-President, Legal, Risk & Safety (LRS). This role supports the Division's strategic priorities, knowledge management, operational efficiencies, onboarding, and training. The position also involves managing digital properties and generating print media collateral.

Responsibilities

• Coordinating and supporting the implementation of projects and operational activities.
• Supporting the strategic priorities of the Division.
• Supporting knowledge management platforms.
• Supporting the development and implementation of operational efficiencies.
• Supporting onboarding new employees.
• Coordinating training to team members on the use of various internal and external systems.
• Supporting the brand-adherent design and management of the division’s internal and external digital properties including websites, document management systems, social media accounts, and other digital subscriptions.
• Generating print media collateral in the form of office communications, formal governance and stakeholder reporting, and presentation development.
• Handling confidential and sensitive information related to financial, budgetary, and human resources.
• Using initiative and exercising good judgment in handling information and referring inquiries.

Requirements

• University degree or a diploma/ post-secondary program in Communications, Operations, Project Management or an equivalent combination of education and experience.
• Three (3) years of administrative experience in projects and operations required, preferably within a university or public sector environment.
• Demonstrated experience handling matters of a confidential and sensitive nature.
• Demonstrated communication and project coordination experience.
• Knowledge of University of Toronto structure an asset.

Skills

• Advanced computer skills with a high level of knowledge in cloud MS Office (Excel, Word, Outlook, SharePoint, OneDrive, Forms, Surveys, PowerPoint applications), Adobe Acrobat Pro, Creative Suite, Web SEO, AI and emerging technologies.
• Experience using databases.
• Familiarity with WordPress an asset.
• Strong oral and written communication skills.
• Strong interpersonal skills.
• Strong analytical skills.
• Strong decision-making skills.
• Strong organizational skills.
• Demonstrated ability to draft clear and concise correspondence.
• Demonstrated initiative.
• Demonstrated accuracy and meticulous attention to detail.
• Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature.
• Ability to handle multiple tasks concurrently.
• Ability to organize a heavy and fluctuating workload in a fast paced, changing environment.
• Ability to work under pressure and meet deadlines.
• Ability to assimilate and interpret significant amounts of information.
• Ability to work effectively and professionally, both independently and within a team environment.
• Strong service orientation.
• Ability to exercise good judgment and tact in dealing with staff.
• Ability to prioritize tasks and responsibilities.
• Flexibility with regard to types of tasks.
• Familiarity with or ability to learn and apply fundamentals of legal processes and contract concepts.

Location

• St. George (Downtown Toronto)

Work Type

• Full-Time

Experience Level

• Three (3) years of administrative experience

Education Level

• University degree or a diploma/ post-secondary program in Communications, Operations, Project Management or an equivalent combination of education and experience.

Salary/Compensations

• $76,641 - $127,734

Equal Opportunity

• Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.