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About the Role

SCWIST is seeking a collaborative and community-based Engagement Coordinator to support an initiative focused on empowering Canadian youth and developing a diverse new generation of STEM leaders. The role involves supporting girls, women, and gender-diverse individuals aged 14 to 30 through volunteer service placements to build essential skills for influencing STEM knowledge and policy.

Responsibilities

• Coordinate the full cycle of volunteer youth participant engagement including recruitment, onboarding, ongoing support and feedback with the support of a digital volunteer engagement platform.
• Engage girls, women and gender-diverse individuals in Ontario and Quebec from under-represented groups, including Indigenous, Black and racialized communities; individuals with disabilities; members of 2SLGBTQIA+ communities; and those who have experienced prolonged detachment from the labour force.
• Configure and administer event management platforms (PheedLoop), including registrations, custom forms, exhibitor management, communications, badges, floor plans and attendee experiences.
• Coordinate multiple concurrent projects, monitor timelines, support event logistics, document processes and ensure successful execution of conferences, expos, workshops and career fairs.
• Connect volunteer youth participants to SCWIST volunteer service placements.
• Act as the primary point of contact for assigned volunteer youth participants.
• Proactively build and maintain relationships with volunteer youth participants, partners and key stakeholders.
• Collaborate with SCWIST staff and partners to coordinate and implement convenings and conferences for volunteer youth participants from across Canada.
• Coordinate logistics for the involvement of volunteer youth participants from across Canada in activities, convenings and conferences.
• Collect impact stories for the purposes of marketing and reporting.
• Create professional marketing materials, company & event branding, presentations, websites, signage, merchandise, instructional resources and digital learning assets using design tools such as Canva and related platforms.
• Monitor project progress through accurate data collection for program evaluation outcomes and impact metrics.
• Meet reporting deadlines and successfully complete project activities on time according to the work plan.
• Use project management and organizational systems tools to steward volunteer youth participants, track work plans and report to supervisors on progress and evaluation (such as Asana, Better Impact, Volunteer Hub, Google Workspace, Power BI).
• Travel regionally or nationally as needed to attend meetings, convenings or conferences.

Requirements

• Minimum 4 years of experience in volunteer coordination, youth engagement, community outreach or program delivery, preferably in a non-profit or equity-focused environment.
• High school diploma required.
• Must be professionally bilingual in English and French (for speaking, writing, listening and reading).
• Lived experience and/or deep understanding of barriers faced by equity-deserving groups, including Indigenous, Black, and racialized communities, 2SLGBTQIA+ individuals, persons with disabilities, newcomers to Canada and those facing barriers to employment or education.
• Passionate about SCWIST’s mission and values, with a commitment to advancing equity and inclusion in STEM.
• Strong relationship building skills with the ability to engage and support volunteer participants in a respectful, inclusive and creative manner.
• Experience organizing events with an emphasis on logistics and meeting deliverables.
• Capacity to adapt and problem-solve in an evolving project environment.
• Excellent interpersonal, written and verbal communication skills including the ability to communicate with diverse audiences and capture impact.
• Highly organized with the ability to work independently in a remote environment while fostering collaboration.
• Familiarity with collaborative project management and organizational systems management software (such as Asana, Better Impact, Volunteer Hub, Google Workspace, Power BI).
• Willingness and ability to travel regionally or nationally, as required.
• Reside within Ontario or Quebec.
• Background or experience in STEM is considered an asset.
• Bachelor’s degree or higher is an asset.
• Cover letter is required.

Skills

• Volunteer coordination
• Youth engagement
• Community outreach
• Program delivery
• Event management platforms (PheedLoop)
• Canva
• Project management software (Asana, Better Impact, Volunteer Hub, Google Workspace, Power BI)
• Relationship building
• Interpersonal communication
• Written communication
• Verbal communication
• Organization
• Problem-solving
• Adaptability

Location

• Remote (Ontario or Quebec)

Work Type

• Full-time
• Remote

Experience Level

• Minimum 4 years of experience

Education Level

• High school diploma
• Bachelor's degree or higher (asset)

Salary/Compensations

• $35.00 - $42.00 per hour

Benefits

• Life insurance
• AD&D
• Disability
• Health
• Dental
• Prescription
• Out-of-province/country
• Paramedical benefits
• 3 weeks of paid vacation
• Paid sick/bereavement leaves
• Generous stat holiday calendar

About the Company

• The Society for Canadian Women in Science and Technology (SCWIST) is a national non-profit organization working to create an environment where girls, women and gender-diverse individuals in Canada can pursue their interests, education and careers in STEM without barriers.
• Our mission is grounded in values of empowerment, inclusion, inspiration, connection and sustainability.
• We provide mentorship, leadership development and outreach programs that encourage participation and excellence in STEM.
• Through advocacy and partnerships, we work to remove systemic barriers, build inclusive networks and support long-term career advancement in STEM fields.

Equal Opportunity

• SCWIST is committed to creating a diverse and inclusive environment. We believe that diversity enriches our team and strengthens our work. We welcome and encourage applications from individuals of all backgrounds, lived experiences and perspectives.
• We are also committed to providing an accessible work environment. If you require reasonable accommodation during the hiring process, please let us know, and we would be happy to work with you to meet your needs.