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About the Role

Join a company where your attention to detail, customer service mindset, and financial skills can make a real impact. We are seeking an Accounts Payable Specialist to become a valued member of a close-knit, supportive team. This is an excellent opportunity for someone who enjoys staying organized, solving problems, working with people, and being part of a company that genuinely values its employees.

Responsibilities

• Process vendor invoices accurately and efficiently while ensuring proper approvals and documentation.
• Review invoice details including pricing, quantities, payment terms, taxes, and supporting documents.
• Research and resolve discrepancies by partnering with internal teams and vendors.
• Prepare and process vendor payments through ACH, checks, wire transfers, and other payment methods.
• Maintain accurate vendor records including payment terms, tax documentation, remittance information, and contact details.
• Respond to vendor and internal inquiries regarding invoice status, payments, credits, and account balances.
• Assist with account reconciliations, accruals, and month-end closing activities.
• Support audit requests by maintaining complete and organized records.
• Monitor outstanding invoices and ensure timely payments.
• Identify opportunities to improve processes and increase efficiency.
• Collaborate with Finance, Procurement, Operations, and other departments.
• Assist with front desk responsibilities including greeting visitors, answering incoming calls, and supporting daily office operations.

Requirements

• Experience with billing, invoicing, payment processing, cash handling, bookkeeping, reconciliations, financial transactions, or customer account management.
• Strong attention to detail and organizational skills.
• Ability to work efficiently in a fast-paced environment while managing multiple priorities.
• Comfortable using Microsoft Office, particularly Excel.
• Strong communication and customer service skills.
• Experience with ERP systems is a plus, but not required.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.

Skills

• Microsoft Office
• Excel
• Communication
• Customer Service
• Billing
• Invoicing
• Payment Processing
• Cash Handling
• Bookkeeping
• Reconciliations
• Financial Transactions
• Customer Account Management
• ERP systems

Location

• Chester, New York

Work Type

• Permanent
• Fully onsite

Experience Level

• Open to Billing, Retail, Customer Service & Administrative Backgrounds
• Previous Accounts Payable experience is valuable
• Experience in billing, customer service, retail operations, banking, bookkeeping, administrative support, payment processing, credit card reconciliation, cash handling, or other roles where accuracy, organization, and financial transactions were part of your day-to-day responsibilities.

Education Level

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.

Salary/Compensations

• $18.00 - $23.00/hr

Benefits

• 401(k) with company match
• Fully paid final week of December off
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

• Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

• The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
• If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
• San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
• Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
• Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.