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About the Role

The Executive Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, and initiatives are executed and delivered in support of the team’s business strategies and objectives. They will also ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Responsibilities

• Provide high-level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
• Distinguish between higher and lower priority meetings and events and prioritize the attendance of executives accordingly.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion, such as preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Coordinate Senior Credit Committee (SCC) and Portfolio Management Forum (PMF) meetings, including preparing and distributing the agenda, compiling meeting materials, and ensuring Committee members receive all required documentation within established timelines.
• Obtain, compile, and distribute meeting minutes, support meeting logistics, and maintain records of Committee proceedings and related documentation.
• Ensure the Notice of Committee meetings, along with the agenda and supporting materials, are distributed at least 12 hours prior to the meeting.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Manage the variance analysis and ensure it aligns on a monthly basis.
• Act as the primary liaison and coordinator for department initiatives.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursue effective and efficient operations of their respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk.
• Champion a high-performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vision/values/business strategy and managing succession and development planning for the team.

Requirements

• Experience supporting senior executives
• Sound knowledge of business/bank terminology and departmental procedures
• High level of professionalism
• High level of discretion required when dealing with confidential matters
• Ability to work in a fast-paced environment, demonstrating flexibility and adaptability as priorities change on an ongoing basis

Skills

• Bilingual in English and Spanish is an asset
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Strong organizational, communication, and problem-solving skills

Location

• Toronto, Ontario, Canada

Work Type

• Full-time

Benefits

• A competitive compensation and benefits package

About the Company

• Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
• We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!

Equal Opportunity

• At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.