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About the Role

This role is the operational backbone of our People team, partnering with PET Business Partners, the broader People & Experience Team, and cross-functional stakeholders to keep our people systems, processes, and programs running seamlessly. You'll own the systems, data, and day-to-day operations that power the employee lifecycle, from maintaining HR systems and ensuring data integrity to coordinating key initiatives, improving processes, and helping build scalable operations as our business grows.

Responsibilities

Own the accuracy and integrity of employee data across all People systems, ensuring timely processing of hires, transfers, promotions, organizational changes, and terminations.
Conduct recurring audits to maintain accurate, complete, and compliant employee records while proactively identifying and resolving discrepancies across systems.
Administer and maintain People systems, workflows, and documentation to ensure a seamless employee lifecycle and consistent user experience.
Continuously improve People systems and workflows by identifying opportunities to automate processes, streamline operations, and increase efficiency and scalability.
Produce recurring People dashboards and reports, ensuring accurate and timely reporting on key workforce metrics.
Identify trends and opportunities within People data that help improve processes, reporting, and operational decision-making.
Assist with ad hoc reporting requests, data reconciliations, and report maintenance.
Maintain and continuously improve People dashboards, ensuring leaders have access to accurate, meaningful, and actionable workforce data.
Support day-to-day benefits administration, including enrollments, qualifying life events, employee inquiries, vendor coordination, and annual Open Enrollment.
Coordinate benefits communications, audits, reporting, reconciliations, and issue resolution.
Coordinate the onboarding experience, ensuring all pre-boarding activities are completed on time and new hires are set up for success.
Monitor agency-wide timesheet completion, proactively following up with employees and managers to ensure timely and accurate submissions.
Own the day-to-day administration of the Company's training platform, including managing weekly training uploads, monitoring completion, and following up with employees.
Coordinate recurring People & Experience initiatives by managing timelines, tracking milestones, following up with stakeholders, and ensuring projects are completed on schedule.
Support the operational needs of the People & Experience team by coordinating purchase orders, invoice processing, employee care initiatives, mail management, vendor administration, and other administrative workflows.

Requirements

Advanced proficiency in Excel or Google Sheets.
Confidence learning new HR systems (e.g., HiBob, ADP).
Curiosity about using AI to improve efficiency.
Ability to catch typos and data discrepancies.
Ability to juggle multiple priorities, stay organized, and ensure nothing falls through the cracks.
Ability to think critically, propose solutions, and look for ways to improve how work gets done.
Ability to take initiative, follow through, and deliver high-quality work.
Eagerness to learn, embrace feedback, and continuously develop skills.
Enjoy helping others and take pride in delivering an exceptional employee experience.
Understanding of the sensitive nature of People data and ability to be trusted with the highest level of confidentiality.

Skills

HR Systems Administration
Data Integrity Audits
People Systems Management
Process Improvement
Reporting and Analytics
Benefits Administration
Onboarding Coordination
Timesheet Compliance Monitoring
Training Program Administration
Project Coordination
Operational Support
Excel
Google Sheets
HRIS Systems

Location

New York
Los Angeles
Toronto
Mexico City
London
Amsterdam
Singapore
Delhi
Kuala Lumpur
Bangkok
Tokyo
Sydney

Work Type

Full-time

Experience Level

Senior Associate

Salary/Compensations

$70,000—$80,000 USD

Benefits

Employer-sponsored 401k with match
Medical, Dental, and vision coverage
Unlimited PTO
Caregiver (Parental) Leave
Health and Wellness benefits

About the Company

VaynerX is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Equal Opportunity

We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!