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About the Role

The ACLU seeks a Special Assistant to provide administrative, logistical, and operational support to the Privacy & Data Governance (P&DG) unit and the Office of Corporate Counsel (Counsel) at the National office in New York, NY. This hybrid role requires two days per week or eight days per month in the office. The position supports priority projects, manages requests, and creates internal resource libraries, handling highly sensitive and confidential information.

Responsibilities

Provide administrative, logistical, and operational support to the P&DG and Counsel units.
Facilitate the progression of priority projects and initiatives.
Manage and triage requests from Nationwide colleagues and the public.
Create and manage internal resource libraries to enable effective operations.
Support the development of a Nationwide Privacy Strategy and research privacy trends and leading practices.
Complete a broad variety of administrative and logistical tasks, including scheduling for leadership.
Design and produce documents, reports, and presentations.
Assist with special projects.
Plan and handle all logistics for unit-wide meetings and retreats, including scheduling, preparing agendas, developing materials, and drafting minutes.
Work with consultants to schedule meetings/interviews, gather documentation, and facilitate systems access.
Support the drafting of ACLU-wide communication(s) from the P&DG unit.
Conduct research on trends in the privacy regulation landscape.
Maintain P&DG official records and libraries of internal resources.
Manage and triage requests received through P&DG support queues.
Support management of P&DG and Counsel vendors by submitting and managing procurement requests.
Coordinate, process, and track invoices and payments for both units.
Engage in special projects and other duties as assigned.

Requirements

Interest in data privacy rights, including knowledge of comprehensive consumer privacy laws (e.g., GDPR, CCPA, CPA).
Practical implementation experience with privacy and confidentiality policies and regulations.
Experience with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
Ability to design and edit basic graphic presentations and materials using Microsoft Office applications.
Project management skills, including experience with project management tools such as Asana.
Experience working in a fast-paced environment managing strict deadlines and competing priorities.
Excellent judgment with the ability to maintain a high level of integrity and discretion in handling confidential information.
Excellent interpersonal skills and high emotional intelligence with the ability to manage up and engage stakeholders at all levels.
Strong verbal and written communication skills.
Fast learner with the ability to manage multiple projects simultaneously and switch gears at a moment's notice.
Highly organized with great attention to detail.
Willingness to complete "small tasks" with an understanding of their vital importance.
Ability to complete a high volume of tasks and projects with little or no guidance.
Commitment to advancing the mission of the ACLU.
Commitment to centering and embedding the principles of equity, inclusion, and belonging.
Commitment to working collaboratively and respectfully toward resolving obstacles and conflicts.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Project management tools (e.g., Asana)
Research
Communication (verbal and written)
Interpersonal skills
Emotional intelligence
Organization
Attention to detail

Location

New York, NY

Work Type

Full-time
Hybrid

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$89,020

Benefits

Generous paid time-off policy
Comprehensive healthcare benefits (medical, dental, vision)
Parental leave
Gender affirming care & fertility treatment
401k plan with employer match
Annual professional development funds
Internal professional development programs and workshops

About the Company

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States.
The ACLU takes up the toughest civil liberties cases and issues to defend all people, whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion.

Equal Opportunity

Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all.
We are a community committed to learning and growth, humility and grace, transparency and accountability.
We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible.
We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally.
We strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities.