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About the Role

Performs the administrative functions of the Property Management Team, ensuring a high level of professionalism in property issues, including timely response to and resolution of tenant requests or concerns.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist in the bidding process and support Property Managers in ensuring compliance with C&W’s policies and procedures.
• Prepare and code invoices for Property Manager’s approval.
• Ensure office is stocked with necessary supplies.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on the status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Requirements

• Proficiency in Microsoft Office Suite.
• Ability to give and take direction.
• Ability to interface with decision makers in a professional manner.
• Ability to maintain confidential information.

Skills

• Communication Proficiency (oral and written)
• Customer Focus (internal and external)
• Organization Skills
• Interpersonal Skills
• Initiative
• Multi-tasking

Location

• Office environment

Work Type

• Full-time

Experience Level

• Customer service experience preferred

Education Level

• High school diploma/GED equivalent
• Bachelor Degree preferred

Salary/Compensations

• $24.52 - $28.846153

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance programs
• Disability insurance programs
• Paid time away from work
• Unpaid time away from work

About the Company

• Cushman & Wakefield is a global real estate services firm.

Equal Opportunity

• Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.
• Discrimination of any type will not be tolerated.
• In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.