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About the Role

Malama Health is seeking a hands-on, detail-oriented HR professional to manage HR operations across a multi-entity structure. This role involves ownership of payroll accuracy, benefits administration, compliance, and systems, with a focus on building repeatable processes. It's an ideal opportunity for a senior HR professional who can work independently, think proactively, and execute detailed tasks within an early-stage healthcare company.

Responsibilities

Serve as admin across the HR/payroll platform (Rippling) for all entities, managing access and evaluating add-on services.
Set up and correct payroll deductions to ensure accurate tax treatment.
Manage payroll processing in partnership with vendors.
Administer employee health benefits, including eligibility, enrollment, and stipend alternatives.
Ensure payroll and benefits systems are properly connected and deductions are configured correctly across entities.
Manage state registrations (SUI, EDD, and similar) as the company hires in new states.
Own resolution of compliance issues and claims, coordinating with legal counsel and vendors.
Maintain accurate, up-to-date records of logins, filings, and documentation.
Partner with outside legal counsel and accounting/tax firms on employment compliance matters.
Educate managers and employees on hourly reporting requirements and meal/rest break compliance.
Systematize hour-reporting deadlines and reduce off-cycle payroll runs.
Support and help drive adoption of expense reimbursement policies and processes.
Maintain employee files, offer letters, and contracts (W-2 and 1099).
Serve as a point of contact for a dedicated HR inbox, particularly for state agency communications.
Participate in day-to-day team communications (Slack) to stay looped in on People-related needs.
Help run and coordinate payroll cycles alongside finance/ops stakeholders.

Requirements

5+ years of HR/People Operations experience, ideally including payroll administration and multi-state compliance.
Comfortable working independently, prioritizing across a broad and sometimes ambiguous project list, and driving issues to resolution.
Strong communicator who can work cross-functionally with founders, finance, and outside counsel.
Detail-oriented with a bias toward building clean, repeatable processes.
Experience with Rippling or similar HRIS/payroll platforms (preferred).
Familiarity with an MSO/PC structure (preferred).
Mission-aligned and/or healthcare background (preferred).

Location

Remote (US)

Work Type

Fractional engagement
10-20 hours/week
Potential to turn into full-time role

Experience Level

Senior HR professional

Salary/Compensations

$80-120/hour

Benefits

Supportive, mission-driven team culture

About the Company

Malama leverages technology and people to deliver exceptional care through novel biometric tracking and patient engagement tools for pregnant and postpartum mothers.
The company has raised $9.2M in funding and is targeting profitability early this year.
Malama's mission is to improve pregnancy-related outcomes, focusing on conditions that disproportionately affect underserved groups.

Equal Opportunity

Malama is an equal opportunity employer.
Strongly encourage applications from candidates of all backgrounds, including those with lived experience relevant to the mission of improving pregnancy-related outcomes for historically underserved communities.