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About the Role

We are seeking a highly organized and service-minded Administrative Assistant to support agents and staff in a luxury real estate brokerage. This full-time, in-office role is perfect for someone who enjoys supporting others, building relationships, and ensuring smooth office operations in a fast-paced, collaborative environment.

Responsibilities

• Coordinate and process rental deal transactions, ensuring accurate documentation, timely data entry, and compliance with company policies.
• Track deal progress, maintain transaction records, and collaborate with brokers and internal departments for successful deal completion.
• Prepare, maintain, and distribute various reports by compiling data from multiple sources.
• Generate and distribute market reports by collecting, verifying, and organizing market and property information.
• Prepare weekly post office bulk mailings for agents.
• Plan, organize, and support office events, meetings, and client functions by managing logistics, schedules, vendor communications, and attendee coordination.
• Manage calendars and coordinate meetings, appointments, and conference room reservations for agents, clients, and staff.
• Prioritize scheduling requests, resolve conflicts, and ensure efficient use of time and resources.
• Provide comprehensive administrative and operational support through transaction management, reporting, event coordination, bulk mail processing, and scheduling activities.

Requirements

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer-centric business environment with administrative duties.
• Proficiency in Google Suite.
• Excellent interpersonal skills, both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations calmly.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Skills

• Transaction coordination
• Scheduling
• Event planning
• Reporting
• Office operations
• Google Suite proficiency
• Interpersonal skills
• Organizational skills
• Communication skills
• Flexibility
• Prioritization

Location

• Brooklyn

Work Type

• Full-time
• In-office

Experience Level

• 1+ years of experience

Education Level

• Bachelor's degree or equivalent

About the Company

• Corcoran is a luxury real estate brokerage with over 120 offices and more than 5,000 independent salespersons nationwide.
• Corcoran is a subsidiary of Anywhere Real Estate Inc. (NYSE: HOUS), a global leader in residential real estate.
• Anywhere Real Estate Inc. brands include Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty®.
• Anywhere Real Estate Inc. supports nearly 1 million home sale transactions annually across more than 118 countries and territories.
• Anywhere Real Estate Inc. is committed to empowering everyone's next move through its integrated services.
• The company values a people-first culture that thrives on empowerment, innovation, and collaboration.
• Anywhere Real Estate Inc. is recognized as an employer of choice by Great Place to Work, Forbes, Newsweek, and Ethisphere.