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About the Role

DREAM seeks an Advancement Operations Coordinator to join our Advancement team. This role provides administrative, operational, and project coordination support across the Advancement department, serving as a key partner to leadership and supporting day-to-day operations for fundraising success. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams.

Responsibilities

Support routine Salesforce updates, donor activity tracking, and portfolio administration.
Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings.
Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials.
Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.
Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities.
Maintain departmental calendars, shared resources, operational documentation, and other administrative tools.
Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions.
Support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review.
Provide administrative support for departmental reporting, process improvements, and special projects.
Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns.
Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events.
Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.
Perform other responsibilities as assigned.

Requirements

Bachelor's degree required.
One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support.
Internships and relevant volunteer experience will be considered.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Experience coordinating meetings, calendars, projects, or events in a fast-paced environment.
Ability to work collaboratively with colleagues across departments and with external stakeholders.
Strong problem-solving skills and a proactive, customer-service-oriented approach.
Proficiency with Microsoft Office and Google Workspace.
Interest in building a career in nonprofit fundraising, advancement, or operations.
A strong belief in the mission and values of DREAM.

Skills

Salesforce or another CRM (preferred)
Microsoft Office
Google Workspace

Location

East Harlem
South Bronx

Work Type

Hybrid (3 days in office, up to 2 days remote)
Some evening and/or weekend work required

Experience Level

1-3 years

Education Level

Bachelor's degree

Salary/Compensations

$66,500 to $75,000

Benefits

Flexible Medical Health Plans
Dental and vision plans
Disability benefits
Life insurance
Up to 12 weeks fully paid Parental Leave
Flexible spending account options
Pre-tax commuter benefits
Fitness and entertainment discounts
Employee assistance program (EAP)
403(b) retirement plan with employer match
Referral, performance, and tenure milestone bonuses
Discounted school meals
Tuition reimbursement support
Access to a professional development fund
Approximately 48 days off throughout the school year for 12-month employees

About the Company

Founded in 1991 as Harlem RBI, DREAM serves over 2,500 youth across East Harlem and the South Bronx through PreK-12 schools and sports-based youth development programs.
DREAM focuses on rigorous academics, social-emotional learning, family and community engagement, and health and wellness.
The organization has an aggressive five-year plan to expand to serve 3,500 students across seven schools.
DREAM is committed to building a team where individuals can bring their full identity and experience to work.
DREAM engages staff that represent and appreciate the diversity of its majority Black and Hispanic student body.
DREAM is dedicated to creating a world where youth, especially youth of color, have the tools and opportunities to make their dreams reality.

Equal Opportunity

DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws.
DREAM encourages all applications and notes that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications.