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About the Role

We are looking for a meticulous, process-driven individual to join our Photo Department. In this role you will be ingesting images, keeping records, and troubleshooting issues within our visual library. The ideal candidate finds genuine satisfaction in turning high-volume data chaos into a streamlined, searchable, and perfectly indexed ecosystem.

Responsibilities

• Organize and upload high volumes of imagery from multiple sources, ensuring every file follows strict naming conventions.
• Manage the long-term storage and migration of legacy files, ensuring no data is lost or corrupted over time.
• Audit incoming batches for consistency, identifying duplicate files, low-res placeholders and file naming errors.
• Act as the "librarian" for the creative team, fulfilling image record keeping and assisting the Photo Dept Manager with high volume projects.

Requirements

• 3+ years relevant administrative experience or equivalent combination.
• Experience in data organization & file management.
• Microsoft Excel and Google Sheet proficient.
• Excellent interpersonal and writing skills.
• Detail oriented.
• Efficient operating within spreadsheets and file databases.
• Able to analyze, interpret and relay data.
• The ability to examine and ingest project data and relay to Department Manager.
• Knowledge of folder hierarchies, server structures (NAS), and file formats (RAW, TIFF, JPEG, PSD).

Skills

• Microsoft Excel
• Google Sheets
• Data organization
• File management
• Spreadsheets
• File databases
• AI for automation
• Folder hierarchies
• Server structures (NAS)
• File formats (RAW, TIFF, JPEG, PSD)

Experience Level

• 3+ years relevant administrative experience

Education Level

• Bachelor's Degree or Equivalent Higher Education