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About the Role

The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The position involves working with physical and digital incoming mail, including legal documents and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects.

Responsibilities

Answer phone calls and take detailed messages and distribute to the appropriate party.
Assist with voicemail and distribute incoming faxes.
Provide kitchen support in making coffee and restocking food and drinks.
Monitor inventory and restock office and kitchen supplies; place orders as needed.
Accept all incoming packages and mail; physically scan and sort high-volume incoming mail
Assist with digital mail sorting and electronic distribution of documents.
Provide support for all miscellaneous requests with a 'can do' attitude

Requirements

High attention to detail required.
Demonstrated strong organization and computer skills are required.
Ability to work well under pressure.
Effectively exercise discretion and good judgment.
Ability to multi-task.
Detail oriented with strong organizational skills.
Ability to exercise sound judgment and present a calm demeanor.
Ability to work independently, in team setting and get along well with others.
Maintain professional composure in any given situation.

Skills

Excellent verbal and written communication skills
MSWord
Outlook (email and calendar)
Phone System

Location

Garden City

Work Type

Full-time

Experience Level

Entry Level

Salary/Compensations

$18 per hour

Benefits

Medical
Dental
Vision
Flex spending
401k
Gym/fitness membership reimbursement

About the Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states.
We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.
We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes.
Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward.
With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting.
When challenges come, we row together and lean in as one team to get the job done, no matter what.

Equal Opportunity

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.