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About the Role

The Office Manager/Staff Officer – Mid, are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently.

Responsibilities

Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefings.
Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes.
Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources.
Articulate and exchange information in a professional tone and attitude to achieve efficient business rhythms.
Coordinate and support office staff meetings, governance forums, and other events, including preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closure.
Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
Assist with conference planning.
Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchase.
Manage office records and files in compliance with agency policy.
Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Work Closely with the Primary Information Officer and designated Information Officer within the Directorate’s Front Office in their assigned duties.
Maintain security groups, distribution groups and folder permissions to ensure access to and security of files.
Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).
Assist in the development, maintenance, and/or improvements of Directorate business operations policies.

Requirements

A minimum of a Bachelor’s Degree in a Business, Management, or related field.
A minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is required.
Demonstrated interpersonal, organizational, and problem-solving skills.
Strong written and oral communication skills with the ability to synthesize information and prepare clear, concise materials.
High level of attention to detail and the ability to prioritize a dynamic workload with competing deadlines.
Experience interacting professionally with staff at all levels, including senior leaders and external partners.
Proven ability to work independently on assigned tasks and as part of a collaborative team.
Ability to analyze information and make recommendations to address the functional needs of the organization.
Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience using and administering SharePoint sites.
Demonstrated knowledge of office IT equipment with the ability to independently operate such equipment in completing administrative tasks.
Must have a current/active TS/SCI clearance of higher.
An active Top Secret SCI security clearance is required for this position.

Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
SharePoint administration
Office information technology (IT) equipment operation
N-CERTS
Management and Execution Tracker (MET)
Defense Travel System (DTS)
Defense Civilian Intelligence Personnel System (DCIPS)
PeopleSoft

Location

Federal Solutions team

Work Type

Full-time

Experience Level

Mid-level
7+ years relevant experience
10+ years relevant experience (in lieu of degree)

Education Level

Bachelor's Degree in Business, Management, or related field

Salary/Compensations

$74,800.00 - $130,900.00

Benefits

Medical
Dental
Vision
Paid time off
401(k)
Life insurance
Flexible work schedules
Holidays

About the Company

Parsons is a company where you can thrive, work with exceptional people, and be yourself.
Guided by a leadership vision of valuing people, embracing agility, and fostering growth, Parsons cultivates an innovative culture that empowers employees to achieve their full potential.
The Federal Solutions segment delivers resources to US government customers that ensure the success of missions around the globe.
Intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental.
Parsons promotes a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining the nation's most critical assets, from Earth to cyberspace.
Parsons is aware of fraudulent recruitment practices.

Equal Opportunity

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, veteran status or any other protected status.