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About the Role

ClearView Healthcare Partners is seeking a Senior Administrative Assistant to provide dedicated, high-level administrative support to their designated Leadership Team members and extended leadership. This role involves managing project tracking, supporting Centers of Excellence, ensuring effective communication, mentoring the administrative team, and acting as a liaison to streamline processes and optimize executive time. The Senior AA will report directly to the Office Manager.

Responsibilities

Provide project support for leadership, including tracking project budgets, managing invoicing processes, and providing project documentation support.
Support business development tracking.
Provide Pillar/COE support, including attending internal meetings, note-taking, and scheduling.
Enter and update opportunities in Salesforce on behalf of leadership.
Provide advanced calendar management and scheduling support at the Managing Director level and above, as needed.
Support large meetings, including venue management, logistics, tracking invitations, preparation of materials, and on-the-ground support when required.
Manage urgent travel requests.
Serve as a mentor to the Administrative Assistant team.
Partner with the Office Manager on new hire training for Administrative Assistants.
Coordinate a monthly touch base with Office Managers and set the agenda.
Act on behalf of the Office Manager when required.
Track departmental expenses in coordination with the Office Manager.
Contribute to a positive local office and team culture.
Collaborate with and help the administrative team with general office-related responsibilities as needed.
Help foster a positive, inclusive, and connected office environment that reflects company values.
Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships.
Build effective working relationships across the office and contribute to a supportive team environment.

Requirements

2-4 years of experience in a professional office environment supporting 2 or more senior leaders.
Ability to independently manage complex calendars and schedule accordingly across multiple time zones.
A history of effectively managing leadership team members' schedules, expenses, and other administrative obligations.
Experience taking and organizing extensive notes from meetings and other company functions.
Strong attention to detail.
Professional written and oral communication skills.
Ability to manage projects and tasks to a timeline.
Ability to effectively manage up and set reasonable timelines.
Ability to own processes from start to finish.
Ability to think ahead to resolve issues before they arise.

Skills

Microsoft Office products (especially Outlook, PowerPoint, and Excel)
Salesforce
Calendar management
Scheduling
Note-taking
Project tracking
Expense management
Business development tracking
Team mentorship
Communication

Location

Boston
San Francisco
New York City
London
Zurich
Gurgaon

Work Type

Onsite

Experience Level

Senior
Lead or supervisory role with some form of team oversight (preferred)

Education Level

Bachelor's degree (preferred)

About the Company

ClearView Healthcare Partners is a premier life sciences strategy consulting firm.
We serve clients in the biopharmaceutical, medical device, and diagnostic spaces.
We provide world-class strategic decision-making support across a diverse range of business issues.
Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Equal Opportunity

ClearView Healthcare Partners ("CV") is an Equal Opportunity employer.
All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.