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About the Role

We're looking for an organized, proactive, and collaborative Leasing Administrative Assistant to become the operational backbone of our Leasing team. This role is ideal for someone who enjoys keeping multiple projects moving, thrives in a fast-paced environment, and takes pride in creating structure and organization. As the Leasing Administrative Assistant, you'll partner closely with our leasing professionals to support the day-to-day execution of leasing activities across our growing portfolio. From coordinating meetings and preparing lease documents to maintaining reporting, marketing materials, and tenant records, you'll play a key role in ensuring our team operates efficiently while delivering an exceptional experience for both internal partners and prospective tenants. This position reports directly to the Leasing leadership team and offers the opportunity to gain exposure to commercial real estate operations while building valuable administrative, organizational, and project coordination skills.

Responsibilities

Providing administrative support to the Leasing team and executive leasing leadership.
Preparing, organizing, and maintaining leasing files, reports, and documentation.
Creating daily, weekly, and monthly leasing reports to support business decisions.
Coordinating meetings, calendars, property tours, and cross-functional collaboration.
Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service.
Assisting with preparation and processing lease agreements, renewals, and related documentation.
Ensuring leasing documents are complete, accurate, and properly maintained.
Managing large collaborative documents used across multiple departments.
Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
Maintaining accurate tenant information within property management software.
Assisting with marketing materials, leasing books, presentations, and promotional flyers.
Helping maintain an organized office environment while supporting day-to-day operations.
Handling confidential tenant and company information with discretion and professionalism.

Requirements

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
1–3 years of administrative, leasing, customer service, or office experience preferred.
Strong organizational and time management skills with the ability to prioritize multiple projects.
Excellent written and verbal communication skills.
Strong attention to detail and problem-solving skills.
Ability to work independently while collaborating effectively with a team.
Professional, dependable, and customer-focused.

Skills

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Experience with Yardi, SharePoint, Placer, Adobe Acrobat, Concur, or similar software is a plus.

Location

North Syracuse, NY

Work Type

Onsite

Experience Level

1-3 years

Education Level

High school diploma or equivalent
Associate's or Bachelor's degree preferred

Salary/Compensations

$50k

Benefits

100% Company-Paid Medical & Dental Insurance
Vision Insurance
Short-Term & Long-Term Disability Coverage
401(k) Retirement Plan
Generous Paid Time Off & Company Holidays
Phone Reimbursement

About the Company

At Spinoso Real Estate Group, you'll join a collaborative team that values innovation, continuous learning, and professional growth. We work together to solve challenges, celebrate successes, and create opportunities for our employees to build rewarding careers in retail real estate.

Equal Opportunity

Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualiﬁed individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at abinaxas@spinosoreg.com. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodations needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the speciﬁc requirements and provide reasonable accommodations accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.