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About the Role
MG+M The Law Firm has an immediate opening for a Legal Administrative Assistant to support attorneys and paralegals in any of our California office locations.
Responsibilities
- Provide administrative and secretarial support to assigned attorneys/paralegals.
- Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
- Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
- File legal documents with state and federal courts (e-filing knowledge is a must).
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Update and maintain client files in a timely manner.
- Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
- Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
- Assist in the timely submission of conflict checks.
- Consistently provide friendly and helpful telephone support for assigned attorneys.
- Prepare for trial as needed by assisting paralegals and attorneys.
Requirements
- Minimum of a high school diploma required (college degree is preferred, but not required).
- Minimum of five (5) years of experience as litigation administrative assistant.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
- Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
- Demonstrate excellent verbal and written communication skills.
- Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
- Contribute to building a positive team spirit and support the success of colleagues.
Skills
- Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox)
- Lexis Nexis/File & Serve Xpress
- Odyssey
- PACER
- ECF
- iManage
- CompuLaw
- Aderant (plus)
- File Site (plus)
- Excellent verbal and written communication skills
- Customer service
- Dependability
- Teamwork
- Ability to work efficiently in a fast-paced environment
- Highly organized
- Strong attention to detail
- Self-motivated
- Capable of independent work
- Prioritizing and managing multiple tasks
- Punctual
- Excellent attendance
- Flexible
- Willing to assist wherever needed
- Understanding of and adherence to firm policies and procedures
- Comfortable working in a high-volume, deadline-driven environment with shifting priorities
- Strong problem-solving skills
Location
- Irvine, California
- Los Angeles, California
- Walnut Creek, California
- San Francisco, California
Work Type
- Full-time
Experience Level
- Minimum of five (5) years of experience as litigation administrative assistant
Education Level
- High school diploma required
- College degree preferred
Benefits
- Medical
- Dental
- Vision
- Life
- Disability
- 401(k)
About the Company
- MG+M is a nationally renowned litigation law firm concentrating on complex civil matters.
- The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation.
- We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business.
- Our goal is always to deliver optimal results at the best possible value.
Equal Opportunity
- MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
- We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.