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About the Role

The Administrative Assistant, Day Habilitation provides general administrative and clerical support to Opengate’s day habilitation programs. This role oversees the reception area, acts as a greeter, and helps coordinate building logistics and scheduling. The position also assists with data input and review for the Day Habilitation programs.

Responsibilities

• Ensure orderly transition of program participants as they come and go from the building.
• Review daily attendance for Day Habilitation programs and follow up with Program Managers as needed.
• Ensure adequate supervision is available in the reception area.
• Greet visitors and maintain sign-in book.
• Answer phones and direct calls.
• Accept orders and deliveries.
• Forward Day Habilitation reports to daily Rounds Committee.
• Report maintenance-related issues in FIIX, as requested.
• Attend mandatory training sessions as needed to remain in compliance with governmental and Opengate, Inc requirements.
• Follow federal, state and local governmental regulatory guidelines pertaining to a safe, healthy, and clean work environment, reporting health and safety concerns to the supervisor.
• Complete other tasks assigned by their supervisor.

Requirements

• One year of experience in an administrative assistant capacity.
• Proficient with Microsoft office.
• Proficient keyboard skills, excellent written and verbal communication skills, and strong interpersonal skills.
• The position necessitates multi-tasking and flexibility to meet changing priorities and urgent events.
• Requires confidentiality of sensitive information and discretion in handling all matters.
• This position operates in a professional office environment.
• This position routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
• This position is primarily a sedentary role with some filing required.
• The ability to move files, open filing cabinets and bend or stand as necessary is required.

Skills

• Microsoft office proficiency
• Keyboard proficiency
• Excellent written communication
• Excellent verbal communication
• Strong interpersonal skills
• Multi-tasking
• Flexibility
• Confidentiality
• Discretion

Location

• New York
• New Jersey
• Connecticut
• Pennsylvania

Work Type

• Onsite

Experience Level

• 1 year administrative assistant experience

Education Level

• High School diploma or GED

Salary/Compensations

• $19.25 to $23.00 Hourly

About the Company

• Opengate is committed to equal employment opportunity.
• The Company promotes inclusion and acceptance of all protected classes.
• Employees hired to work at Opengate must legally reside and perform their work in the state of New York, New Jersey, Connecticut, or Pennsylvania.

Equal Opportunity

• Opengate is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, creed, national origin, ancestry, age, marital status, domestic or civil union partnership status, affectional or sexual orientation, gender identity, genetic information, transgender status, predisposing genetic characteristics, familial status, education, domestic violence victim status, or any other characteristic protected under federal, state, or local law.