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About the Role

The Paralegal Support Services Specialist will provide support across multiple practice groups, performing standard paralegal duties, handling paralegal triage, covering absences, assisting with overflow, and ensuring continuity of legal support.

Responsibilities

• Perform administrative duties, including scheduling appointments, hearings, and deadlines; organizing case files; and managing logistics.
• Draft, edit, and manage legal documents (e.g. pleadings, discovery, correspondence).
• Assist with legal research, cite-checking, and document review, as needed.
• Coordinate and track filings with state and federal courts and understand electronic filing processes for various courts.
• Manage case files and maintain document databases.
• Maintain a working knowledge of the code of civil procedure, civil code, local rules, and courtroom rules and procedures.
• Respond to urgent or last-minute requests that come into the Paralegal Triage email, for paralegal assistance across practice groups.
• Prioritize and allocate time effectively to handle simultaneous demands from different practice groups.
• Provide seamless coverage for paralegals on vacation, medical leave, or other absences.
• Step into active cases and projects with minimal transition time.
• Ensure continuity of client service and adherence to deadlines during coverage periods.
• Assess and communicate workload issues and capacity to the Paralegal Manager
• Assist with trial preparation and logistics, including exhibit preparation, witness binders, and evidence tracking.
• Provide in-office or on-site trial support as needed.
• Support legal teams during high-demand phases of litigation or transactions.
• Fill temporary gaps in paralegal staffing due to turnover or staffing transitions.
• Rotate across practice areas as needed to meet business demands.
• Work closely with the Paralegal Manager to assess where support is most critically needed.
• Accurately document and bill for all billable and non-billable work and tasks according to billing procedures, ensuring that annual billable hour requirements are met.
• Attend paralegal meetings and other meetings as required.
• Perform other duties and projects as assigned.

Requirements

• 5+ years of paralegal experience in a law firm setting.
• Litigation and insurance defense experience preferred.
• Prior experience in multiple practice areas a strong plus.
• Demonstrated knowledge of and experience with all stages of litigation, including pre-trial, trial, and post-trial procedures.
• Ability to adapt quickly and work effectively across multiple teams and practice groups.
• Strong organizational, multitasking, and communication skills.
• Proficiency with legal software.
• Comfortable in fast-paced and high-pressure environments, especially around trial deadlines.
• Primarily sedentary work.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Repetitive motion.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Ability to operate standard office equipment and keyboards.
• Ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.

Skills

• Paralegal duties
• Paralegal triage
• Legal research
• Cite-checking
• Document review
• Court filings
• Electronic filing processes
• Case file management
• Document database maintenance
• Code of civil procedure
• Civil code
• Local rules
• Courtroom rules and procedures
• Multitasking
• Communication
• Legal software proficiency
• Trial preparation
• Trial logistics
• Exhibit preparation
• Witness binder preparation
• Evidence tracking
• Billing procedures

Location

• In-Office
• Hybrid after 90-days of employment

Work Type

• Full-Time
• Non-Exempt
• In-Office
• Hybrid

Experience Level

• 5+ years of paralegal experience

Education Level

• Bachelor’s degree preferred, or equivalent experience working in a legal environment
• JD degree is a plus

About the Company

• Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity

• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.