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About the Role

The Accounts Payable Clerk supports the day-to-day accounts payable function by accurately processing invoices, managing vendor payments, maintaining financial records, and ensuring compliance with company policies. This role also provides administrative support for Procurement operations, including maintaining documentation, assisting with vendor onboarding and purchase order administration, and supporting contract and supplier records. The position will participate in cross-training for Accounts Payable and Procurement functions to ensure operational flexibility and business continuity.

Responsibilities

Process vendor invoices accurately and efficiently, ensuring proper approvals and coding.
Review invoices for accuracy, completeness, and compliance with company policies.
Match invoices to purchase orders and supporting documentation.
Prepare and process electronic payments, ACH transactions, wire transfers, and check payments.
Amend PO’s as required and ensure appropriate reconciliation with vendor contracts.
Track PO spend and prepare reports.
Monitor payment due dates to ensure vendors are paid accurately and on time.
Maintain organized accounts payable files and supporting documentation.
Support the procure to pay process by enforcing the PO first policy.
Oversee the cost center, GL and project mapping of purchase requests.
Manage vendor onboarding process.
Serve as a primary point of contact for vendor payment inquiries.
Establish and maintain vendor records, including W-9 documentation and banking information.
Resolve invoice discrepancies and payment issues by working with vendors and internal departments.
Support annual 1099 reporting activities.
Reconcile vendor statements and investigate outstanding balances.
Assist with month-end close activities, including accruals and account reconciliations.
Prepare reports and supporting schedules as requested by the Accounting team.
Maintain accurate financial records in accordance with internal controls and accounting standards.
Ensure adherence to company policies, internal controls, and audit requirements.
Identify opportunities to improve accounts payable processes and increase efficiency.
Support internal and external audit requests by providing required documentation.
Assist with special projects and other accounting responsibilities as assigned.

Requirements

High school diploma or equivalent required.
2–5 years of accounts payable or general accounting experience.
Experience processing high volumes of invoices with strong attention to detail.
Proficiency in Microsoft Excel and Microsoft Office Suite.
Experience working with ERP or accounting systems (NetSuite, Oracle, SAP, Microsoft Dynamics, or similar).
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to prioritize work, meet deadlines, and maintain confidentiality.
Experience within insurance, financial services, banking, or a regulated industry.
Knowledge of GAAP accounting principles and accounts payable best practices.
Experience supporting month-end close activities.
Familiarity with automated invoice processing and workflow systems.
Exceptional attention to detail and accuracy.
Strong customer service mindset when working with vendors and internal stakeholders.
Ability to work independently while collaborating effectively across teams.
A proactive, solution-oriented approach to problem solving.
High ethical standards and commitment to confidentiality.
Flexibility and adaptability in a growing organization.

Skills

Microsoft Excel
Microsoft Office Suite
ERP systems
Accounting systems
Organizational skills
Analytical skills
Problem-solving skills
Verbal communication skills
Written communication skills
GAAP accounting principles
Accounts payable best practices
Automated invoice processing
Workflow systems

Experience Level

2-5 years

Education Level

High school diploma or equivalent
Associate's degree in Accounting, Finance, or Business preferred

About the Company

Westaim and CC Capital have joined forces to strategically transform Westaim into a global alternative credit asset manager with a unique, integrated insurance platform, branded as The Westaim Corporation.
This partnership supports a long-term vision to deliver innovative, customized financial solutions across alternative credit and insurance, creating scalable growth and meaningful client impact.
Ceres USA Holdings, LLC, part of the insurance platform within The Westaim Corporation strategy, is the parent company of Ceres Life Insurance—a fast-growing, technology-driven annuity carrier startup.
Ceres is focused on redefining retirement security by combining modern fintech capabilities, top-tier talent, and strong vendor partnerships to deliver exceptional annuity solutions and digital experiences.
Ceres is deeply committed to a client-centered culture.
Through its digital platforms and operational excellence, the company delivers innovative, efficient, and compliant financial solutions while maintaining the highest standards of integrity and service.