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About the Role

Goodmans LLP is seeking a Legal Assistant for a 12-month contract within their Real Estate Section. This role provides administrative and practice management support to legal professionals, requiring strong organizational skills, attention to detail, and professionalism.

Responsibilities

• Preparing, editing, formatting, and managing legal documents, including agreements, correspondence, memoranda, presentations, and other practice-specific documents.
• Managing file opening and conflict searches.
• Proofreading documents against originals and preparing blackline/comparisons.
• Preparing and processing trust and general requisitions for transactions and wire transfers, coordinating approvals, and communicating with relevant individuals.
• Assisting with Teraview searches and retrieving land registry abstracts, PINs, and instruments.
• Preparing draft correspondence, letters, indexes, and other legal documents based on instructions and markups.
• Managing calendars and keeping legal professionals informed of ongoing and outstanding matters.
• Coordinating meetings, including preparing materials, booking boardrooms, and arranging catering and AV equipment.
• Entering dockets, preparing cheque requisitions, wire transfers, and trust documentation, and processing related transactions.
• Assisting with the monthly billing process.
• Coordinating work with other Legal Assistants and support services.
• Preparing clearance letters and obtaining verbal responses from utility departments.
• Providing back-up assistance to Assistants within the section during absences.
• Performing other duties as assigned.

Requirements

• Post-secondary education with a focus on legal administration or equivalent.
• 2+ years of relevant experience within a legal professional services environment.
• Previous real estate experience and knowledge of real estate transactions.
• Experience with trust statements, pre-closing fund summaries, and completing requisitions for cheques and understanding of web-wire transfers is considered an asset.
• Experience with Teraview and land registry searches is considered an asset.
• Excellent knowledge of MS Office Suite including: Outlook and Word.
• Knowledge of document management practices.
• Strong written, verbal, and interpersonal communication skills.
• Ability to organize, multi-task, and prioritize appropriately.
• Demonstrates excellent client service and ability to anticipate client needs.
• Strong problem-solving skills, flexibility, and the ability to work effectively with others.
• Strong work ethic, initiative, self-direction, and advanced capability for task completion with minimal supervision.

Skills

• MS Office Suite (Outlook, Word)
• Document management practices
• Teraview
• Land registry searches
• Trust statements
• Pre-closing fund summaries
• Requisitions for cheques
• Web-wire transfers

Location

• Toronto, Ontario

Work Type

• Hybrid
• Contract

Experience Level

• 2+ years relevant experience

Education Level

• Post-secondary education in legal administration or equivalent

Salary/Compensations

• $55,000 - $65,000

Benefits

• Competitive compensation
• Comprehensive benefits package (health, dental, vision, retirement savings, vacation)
• Additional perks
• Continuous learning and professional development opportunities

About the Company

• Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms.
• We offer market-leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.
• We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion.
• We offer a workplace that’s both supportive and rewarding.

Equal Opportunity

• Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.
• Goodmans LLP invites applications from all qualified candidates.
• For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact HR@goodmans.ca.