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About the Role
David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Senior Partners. The Sales Assistant will fulfill administrative assistant duties as well as liaise with curators, artists, and clients for the Senior Partner.
Responsibilities
- Assist with general artist management of artists’ studios and estates, with exhibitions, requests, press, image requests, general studio requests, events, appraisals and artist care.
- Monitor all artists’ solo/group exhibitions, both domestic and international, manage checklists and loans.
- Support with gallery exhibition planning globally.
- Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
- Create and manage client lists for exhibition previews/dinners, support Director during openings.
- Manage Senior Partner's sales, help create sales offers, coordinate and prepare for client viewings and prepare insurance appraisals.
- Conduct post-sale tasks including preparing invoices and coordinating shipping.
- Manage the Senior Partner's secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
- Work across departments to ensure secondary market artworks have photography, provenance and all other relevant documentation.
- Daily management of Senior Partner’s calendar, agendas, to-do list and help set daily priorities and goals.
- Prepare travel arrangements, itineraries, appointments and expenses.
- Responsible for organising the Senior Partner's inbox, and staying on top of all communication requests.
- Liaise frequently with multiple departments within the gallery to oversee projects such as exhibition and art fair booth models, gallery exhibition checklists, online viewing rooms, sales previews, and press packets, among others.
Requirements
- Superior writing skills.
- Ability to time manage and meet deadlines.
- Thorough working knowledge of contemporary art.
- Discretion and poise are essential.
- Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.
- 2-3 years in an assistant or administrative support role at a gallery.
- Experience supporting senior leadership with calendar management and travel itinerary.
- Detail oriented with experience in managing upwards.
- Strong multi-tasking skills with the ability to prioritize and anticipate needs as well as organisational skills.
- Strong written and verbal communication skills with the ability to work cross-departmentally.
- Strong interest in sales.
- Passion for and knowledge of contemporary art.
Skills
- Writing skills
- Time management
- Deadline management
- Contemporary art knowledge
- Discretion
- Poise
- Organization
- Communication skills
- Sales support
- Calendar management
- Travel itinerary management
- Multi-tasking
- Prioritization
- Anticipating needs
- Cross-departmental collaboration
Location
- New York
- London
- Los Angeles
- Hong Kong
- Paris
Work Type
- Full-time
Experience Level
- 2-3 years in an assistant or administrative support role at a gallery
Benefits
- Competitive Benefits Package!
About the Company
- At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do.
- Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing over seventy artists and estates.
- Home to innovative, singular, and pioneering exhibitions across a variety of media and genres.
- Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.
- David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
- Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
- Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
Equal Opportunity
- David Zwirner is an Equal Opportunity Employer.
- The Gallery is firmly committed to equal employment opportunities in all facets of its operations.
- The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.