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About the Role

The Events Coordinator will support the planning and delivery of various events, including Leadership Conference, associated conference events, and London-based Alpha events. This role involves coordinating speakers, worship teams, logistics, volunteers, and event administration to ensure high standards of execution.

Responsibilities

• Coordinate speaker communications, onboarding, travel, accommodation, transport, itineraries, contracts, honorariums, gifts, and expenses.
• Manage speaker seating, accreditation, passes, and ticketing.
• Maintain accurate event trackers and records.
• Support seminar and lab speakers, including Slido management and session logistics.
• Ensure all post-event deliverables are completed, including photos, videos, consent forms, and reimbursements.
• Coordinate onboarding and logistics for worship leaders and contributors.
• Liaise with worship oversight teams regarding schedules and requirements.
• Organize worship hospitality, speaker gifts, and resource distribution.
• Support worship teams during event delivery and ensure post-event administration is completed.
• Develop and maintain detailed event day plans and operational schedules.
• Gather and coordinate technical, production, and logistical requirements.
• Manage catering, venue bookings, and supplier relationships.
• Coordinate site visits and event logistics for external venues.
• Assist with floor plans, venue set-up, and operational planning.
• Ensure interpretation and accessibility requirements are fully supported.
• Work closely with internal teams to deliver successful events.
• Support programme implementation and event communications.
• Support volunteer recruitment and engagement.
• Coordinate staffing requirements and event briefings.
• Build strong relationships with volunteers and event teams onsite.
• Ensure staff and volunteers are equipped with necessary information.
• Support the implementation of safeguarding processes and escalate concerns.
• Ensure health and safety measures are considered and implemented.
• Assist with risk management, compliance, and insurance requirements.
• Take ownership of key event workstreams during Leadership Conference.
• Develop and execute detailed operational plans for allocated event areas.
• Manage budgets and purchasing responsibilities within assigned projects.
• Identify opportunities to improve processes and increase efficiency.
• Champion Alpha's standards of communication, hospitality, and excellence.
• Provide additional support to the Head of Events and wider Events team.

Requirements

• Committed to the vision of HTB and Alpha
• Large event management experience
• Hard worker that can handle high pressure and workload in the lead up to a large event
• Resilient to keep on going when work gets busy
• Able to juggle large and varied workload
• Tactful and diplomatic
• Flexibility in working hours in the lead up to the event due to trainings, event set up, event days and pack down
• A team player with a flexible attitude
• Excellent attention to detail and strategic thinker

Skills

• Event Planning
• Logistics Coordination
• Speaker Management
• Volunteer Coordination
• Budget Management
• Supplier Relationship Management
• Health and Safety
• Safeguarding
• Communication
• Attention to Detail
• Strategic Thinking

Location

• London

Work Type

• Full-time

Experience Level

• Large event management experience

Benefits

• 25 days annual leave (plus public holidays), which increases with length of service
• Pension scheme contributions
• Employee Assistance Programme for confidential support
• Medicash plan
• Enhanced maternity, paternity, adoption, and shared parental leave
• Access to training and development resources

About the Company

• HTB and Alpha