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About the Role

The Administrative Assistant supports the engineering department in day-to-day work, encompassing project creation, document administration, and project billing. The role involves internal and external client interactions, requiring proactive thought and action. We seek independent thinkers motivated to ask questions and help strengthen a successful team of Administrators and Engineers.

Responsibilities

• Be part of a welcoming team of Administrators under the direction of an Engineering Coordinator.
• Administer incoming work through project creation and client communication.
• Assist with the administration of client emails and submissions, taking the initiative to speak to clients by phone whenever possible to streamline communication.
• Ensure proper billing actions are taken and processes followed to support the Engineering Coordinator.
• Work with the ABS Client Portal, understand internal processes for a timely workflow, and educate clients in Portal functionality.
• Proactively ask questions when necessary.
• Support colleagues with surplus work when required.

Requirements

• Valid right to work in the UK.

Skills

• Identify, analyze, and propose solutions to problems.
• Good command of the English language.
• Ability to communicate orally and in writing.
• Ability to work well with others.
• Working knowledge of the ABS Health, Safety, Quality & Environmental Management Systems (internal candidates only).

Experience Level

• 0-2 years of previous related experience

About the Company

• Set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment.
• Support organizations facing a rapidly evolving seascape of challenging regulations and new technologies.
• Anchored by a vision and mission that help clients find clarity in uncertain times.
• Global leader in marine and offshore classification and other innovative safety, quality, and environmental services.
• At the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements.
• Commitment to safety, reliability, and efficiency guides clients to safer and more efficient operations.

Equal Opportunity

• ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.