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About the Role

The Office of Fiscal Operations is recruiting a Principal Administrative Associate 3 to function as an Employment Program Payment Analyst. This role is crucial for ensuring the timely and accurate processing of payments for employment-related contracts and services within the Department of Social Services (DSS), Human Resources Administration (HRA), and Department of Homeless Services (DHS).

Responsibilities

• Review, analyze, and process payment requests in PASSPort, verifying authorization and considering all payment details.
• Notify supervisor and/or program of inconsistencies and errors in the payment process and ensure follow-up on incomplete payments.
• Utilize the City’s Financial Management System (FMS) to check contract information, process PACSWEB submissions, and create payment vouchers.
• Perform quality assurance review of vouchers for accuracy and ensure timely processing, approval, and disbursement through FMS.
• Create vouchers and apply levels of approvals to pending payments in FMS.
• Verify the completeness and accuracy of payment information by reconciling data in the Bureau’s Access database (Paytrace) against PASSPort and FMS.
• Ensure invoices and contracts are properly entered in Paytrace and run reports to identify payment issues.
• File and/or scan completed payment packages, ensuring proper organization and distinction among fiscal years.
• Maintain the unit’s offline payment records on scanned documents.
• Monitor scanning and indexing of vouchers and generate regular and ad hoc reports for management.
• Provide requested documentation to internal and external auditors.
• Maintain liaison with DSS/HRA/DHS program offices and outside vendors to resolve payment issues.
• Provide assistance to ancillary units in BAP and support the quality assurance team.

Requirements

• Applicants must be permanent in the Principal Administrative Associate civil service title.

Skills

• Payment processing
• Data reconciliation
• Quality assurance
• Report generation
• Auditing support
• Vendor relations

Location

• New York City

Work Type

• Full-time

Experience Level

• 3 years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
• 4 years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience
• 5 years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience
• Equivalent education and/or experience with one year of administrative or supervisory experience

Education Level

• Baccalaureate degree from an accredited college
• Associate degree or 60 semester credits from an accredited college
• Four-year high school diploma or its educational equivalent

Salary/Compensations

• $70,904 - $104,239.00
• USD 70904 - USD 78440

About the Company

• The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).
• HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance.
• DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.
• The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office.
• The Bureau of Accounts Payable (BAP) issues authorized payments to service providers, vendors, and reimburses employees for business-related expenses.
• The bureau handled over 60,000 payments over $14 billion in FY25.
• The Employment Unit is responsible for the timely and properly authorized payment for employment-related contracts, purchase orders, milestones, and care fares that support DSS/HRA/DHS employment programs.

Equal Opportunity

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.