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About the Role

The KOBV (Cooperative Library Network Berlin-Brandenburg) is seeking an Administrative Assistant for the EFRE-funded project »FACTS – Fraud Analysis and Counter Testing in Scholarly Publishing«. This role involves supporting the project management with organizational and administrative tasks, quality assurance of project documentation, and public relations activities.

Responsibilities

• Administrative support for project management and the project team.
• Quality assurance of project documentation in close coordination with the management of the KOBV network center and ZIB administration.
• Preparation and follow-up, as well as organizational support for meetings, events, workshops, and business trips.
• Participation in procurement and ordering processes.
• Active participation in the public presentation of the FACTS project and support for public relations (websites, social media).

Requirements

• Successfully completed vocational training in an administratively oriented field.
• Experience with the administration of third-party funded projects, ideally EU projects.
• Confident use of information and communication technologies.
• Structured, independent, and meticulous way of working.
• High sense of responsibility, discretion, and reliability.
• Experience in a scientific or cultural environment (e.g., libraries) is an advantage, but not a prerequisite.
• Very good language skills in German, good language skills in English (spoken and written).
• Strong communication and teamwork skills.

Skills

• Information and communication technologies
• Project administration
• Public relations
• Websites
• Social Media

Location

• Berlin-Brandenburg

Work Type

• Part-time (80%)
• Limited until 31.12.2028

Experience Level

• Entry-level
• Mid-level

Education Level

• Vocational training

Salary/Compensations

• Up to Entgeltgruppe 9a TV-L
• Annual special payment
• Capital city allowance of up to €150 monthly, alternatively BVG-Jobticket + difference amount

Benefits

• Active onboarding process
• Family-friendly work environment with flexible working and meeting times
• Varied, future-oriented, and responsible area of responsibility
• Professional development opportunities and support for professional advancement
• Supplementary pension (VBL)
• 30 days annual leave
• Flexible working hours (flexitime)
• Reduced use of canteens and sports programs at FU Berlin

About the Company

• The Zuse Institute Berlin is an interdisciplinary research institute for applied mathematics and data-intensive high-performance computing.
• Research focuses on modeling, simulation, and optimization in collaboration with scientific partners from science and industry.

Equal Opportunity

• The Zuse Institute Berlin is committed to diversity, equal opportunities, and respectful interaction.
• Applications from women are expressly welcome to increase the proportion of women in areas where they are underrepresented.
• Applications from all qualified individuals regardless of age, disability, ethnic or social origin, religion or belief, or sexual orientation or gender identity are welcomed.