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About the Role

Support Executives in the Office of the Chief Legal Officer (OCLO), International Employment Legal team. Manage the office for a busy Senior Employment Legal Counsel and support the wider International Employment Legal team. This role requires strong organizational skills, the ability to multi-task, and a personable nature. It is an opportunity to be part of a growing, creative, and matrixed organization, supporting an international leader.

Responsibilities

Provide general support to the Senior Employment Legal Counsel in their day-to-day work.
Anticipate needs, problem-solve for challenges, and manage emerging issues proactively.
Act as a first point of contact, dealing with correspondence and phone calls.
Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities.
Manage diaries, including meeting and conference call bookings, and provide relevant reminders and on-day support to the team.
Arrange travel and process all expenses.
Liaise with internal and external stakeholders as appropriate.
Prepare materials for and support the team with meetings and presentations.
Draft, redline, and edit highly confidential legal documents and other personnel documents.
Take notes at meetings if required, preparing summaries and team play books as and when needed.
Provide other administrative support and general assistance for the Employment Legal team and wider OCLO team when needed.
Organize and update online and hard copy files, ensuring all relevant documents are within reach.
Support in maintaining a suite of templates and other resources for use by colleagues in HR.
Provide in-office coordination for large meetings, lunches, and team meetings.
Coordinate complex international travel, including all associated logistics and in-country meetings.

Requirements

Strong organizational and time management skills, with excellent attention to detail.
Previous PA or EA experience is required.
Experience in a corporate/professional services environment, particularly working with Legal teams, would be advantageous but not essential.
Professional manner with a positive “can do” attitude.
Ability to prioritize and multitask with a busy workload.
Proficient in Microsoft Office, including Word, PowerPoint, Excel & Teams.
Strong note-taking skills.
Ability to thrive in a fast-paced environment.
Excellent verbal and written communication skills.
Confidential and discrete approach, and strong work ethic.
Provide complete and legible information in your application.

Skills

Diary management
Meeting and conference call bookings
Travel arrangements
Expense management
Document preparation
Microsoft Office Suite (Word, PowerPoint, Excel, Teams)
Note-taking
Communication (verbal and written)
Organization
Time management
Prioritization
Multitasking

Location

Los Angeles
New York
London
Nashville
Munich
Shanghai
Beijing
Chicago
Washington, D.C.
Singapore
Toronto
Denver
Charlotte
Jacksonville
Atlanta

Work Type

Full-time

Experience Level

Assistant
PA/EA experience

About the Company

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, and philanthropy.
Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.
The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, form a brand marketing services division, and launch a family office advisory practice, among other innovations.
Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of property sales and sponsorships, media advisory, brand consulting, venue development and strategic advisory, and executive search.
Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, London, Nashville, Munich, Shanghai, Beijing, Chicago, Washington, D.C., Singapore, Toronto, Denver, Charlotte, Jacksonville, and Atlanta, among other locations globally.
For more information, please visit www.caa.com.

Equal Opportunity

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect.
As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.
Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.