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About the Role
FT Live, the conferences and events division of the Financial Times, seeks an enthusiastic Event Operations Executive to support the delivery of its in-person, digital, and hybrid events. This role involves coordinating event logistics, digital delivery, and audio-visual requirements, and may suit candidates early in their events career.
Responsibilities
- Support Event Managers with the planning and delivery of high-quality in-person, digital, and hybrid events.
- Create and maintain pre-event webpages, sponsor hubs, and other digital event materials.
- Support the delivery of digital webinars for senior and VIP clients.
- Coordinate the ordering and production of event branding and collateral.
- Assemble and arrange the shipment of materials required for events.
- Maintain accurate event databases, schedules, and operational documentation.
- Assist with the recording and editing of digital and hybrid event content.
- Liaise with external suppliers, venues, and internal FT teams.
- Coordinate travel and accommodation arrangements where required.
- Support budget tracking, invoice processing, and financial administration.
- Help handle onsite logistics, including event set-up, delivery, and breakdown.
- Provide technical audio-visual support where required.
- Identify operational issues and contribute to timely, practical solutions.
Requirements
- Strong organizational skills, with the ability to handle several tasks and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Close attention to detail and a commitment to delivering accurate, high-quality work.
- A proactive approach and the confidence to take ownership of tasks.
- Strong problem-solving skills and the ability to respond calmly to changing priorities.
- Confidence working with numbers, budgets, and invoices.
- A collaborative approach and the ability to build effective relationships with colleagues, clients, and suppliers.
- An interest in international conferences, events, and digital event delivery.
- The ability to learn new systems, processes, and technical skills quickly.
- Willingness and flexibility to travel internationally when required.
Skills
- Event Management
- International Event Management
- Webinar platforms
- Event-management systems
- Basic video-editing tools
- Working with event suppliers
- Working with venues
- Working with production partners
Location
- Remote
- Hybrid
Work Type
- Permanent
- Hybrid
- Flexible working
Experience Level
- Early stage of events career
Education Level
- Degree or equivalent experience in Event Management, International Event Management or a related field.
Benefits
- Generous annual leave
- Medical cover
- Inclusive parental leave packages
- Subsidised gym memberships
- Opportunities to give back to the community
About the Company
- The Financial Times is a leading global news organisation known for its authority, integrity, and accuracy.
- FT Live is the conferences and events division of the Financial Times.
- FT Live brings global executive audiences the latest knowledge and opinion while creating opportunities for them to connect.
- FT Live hosts over 200 events, strategic forums, and digital webinars annually.
- FT Live is one of the FT Group’s most successful and fastest-growing divisions.
Equal Opportunity
- We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued.
- A supportive workplace is one where employees feel they can be themselves and operate to their full potential.
- We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.
- We are a disability confident employer and Valuable 500 signatory.
- Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview.