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About the Role

The Crown Estate creates lasting and shared value for the nation through responsible stewardship, sustainability, and long-term thinking. As a Team Personal Assistant, you will play a vital role in enabling the Development Leadership Team to operate effectively by delivering exceptional administrative and organisational support. You will act as a central point of coordination, ensuring the smooth flow of information, effective prioritisation of activities, and efficient management of stakeholder commitments, while upholding the highest standards of professionalism, confidentiality, and collaboration.

Responsibilities

• Provide proactive and comprehensive PA support, including complex diary and inbox management.
• Coordinate and prioritise schedules, resolving conflicts and ensuring stakeholders are well prepared for meetings and key activities.
• Manage meeting logistics, including scheduling, agenda preparation, briefing packs, minute taking, and action tracking.
• Support leadership team governance processes through the timely coordination and submission of papers and documentation.
• Organise national and, where required, international travel arrangements in line with company policies and sustainability considerations.
• Process expenses and maintain compliance with relevant corporate policies and procedures.
• Plan and coordinate internal and external events, team meetings, away days, and key annual activities.
• Build strong relationships with internal and external stakeholders, acting as a professional first point of contact on behalf of senior leaders.
• Support continuous improvement by identifying opportunities to streamline processes, enhance service delivery, and reduce costs and carbon emissions.
• Collaborate across the Business Support Community to promote knowledge sharing, consistency, and best practice.
• Provide flexible support to colleagues during periods of absence and adapt to changing business priorities.

Requirements

• Proven experience providing high-level PA support within a fast-paced and complex business environment, ideally supporting Director-level stakeholders.
• Exceptional organisational skills with the ability to manage competing priorities, adapt quickly to changing demands, and meet deadlines under pressure.
• Strong diary, inbox, and stakeholder management experience with a proactive, solutions-focused approach.
• Excellent written and verbal communication skills, with the confidence to build trusted relationships across all levels of an organisation.
• Ability to work independently, using initiative and sound judgement while maintaining a high level of accuracy and attention to detail.
• Demonstrated discretion in handling confidential and sensitive information.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Resilient, adaptable, and collaborative, with a commitment to delivering an outstanding support service.
• Experience coordinating meetings, events, travel arrangements, and governance-related activities.
• A continuous improvement mindset, with the ability to identify and implement more efficient ways of working.
• Commitment to inclusion, collaboration, and creating an environment where diverse perspectives and experiences are valued.

Skills

• Diary management
• Inbox management
• Stakeholder management
• Meeting logistics
• Travel arrangements
• Expense processing
• Event planning
• Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Communication skills
• Organisational skills
• Adaptability
• Attention to detail
• Discretion

Work Type

• Fixed Term Contract

Benefits

• Competitive salary
• Pension
• Performance related bonus
• Flexible working
• Market leading family policies
• Shopping discounts in the West End
• Private healthcare
• Life cover
• Critical illness cover
• 28 days holiday
• Option to buy more holiday

About the Company

• The Crown Estate creates lasting and shared value for the nation through responsible stewardship, sustainability, and long-term thinking.

Equal Opportunity

• We are a proud disability confident employer and operate the offer of interview scheme.
• We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.
• If you have any questions about our recruitment process or would like to talk about adjustments, please contact us directly, or at careers@thecrownestate.co.uk.