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About the Role
The Doctoral College Officer will ensure postgraduate research activities run smoothly, supporting students, academic staff, and external examiners from thesis submission to the final award. Key tasks include managing exam entry, overseeing thesis submissions, maintaining records, and communicating exam results. The role also involves supporting the Research Degrees Programme Committee, updating Postgraduate Research Canvas pages, and managing studentship processes. The officer will serve as the main point of contact for inquiries, providing guidance on processes and policies to ensure timely and helpful support for doctoral researchers.
Responsibilities
- Manage exam entry
- Oversee thesis submissions
- Maintain accurate records
- Ensure clear communication of exam results
- Support the Research Degrees Programme Committee
- Keep Postgraduate Research Canvas pages up to date
- Help manage studentship processes
- Serve as the main point of contact for staff and doctoral researcher inquiries
- Provide clear guidance on processes and policies
- Ensure doctoral researchers receive timely and helpful support
Requirements
- Organised and motivated individual
- Strong attention to detail
- Experience in managing complex administrative tasks
- Ability to work independently and collaboratively
- Ability to effectively manage a demanding workload
- Proficiency in IT, particularly with Microsoft Word, Excel, Canvas, and databases
- Commitment to equity, diversity, and inclusion
- Willingness to engage in ongoing professional development
- Strong written and verbal communication skills
Skills
- Microsoft Word
- Microsoft Excel
- Canvas
- Databases
- Postgraduate research administration
- Student records systems (SITS is advantageous)
Location
- Tooting campus
Work Type
- Hybrid working
Experience Level
- Not specified
Education Level
- Not specified
Salary/Compensations
- Sector-leading salary
Benefits
- Good benefits package
- Opportunities for personal and professional growth
- Sector-leading pension scheme
- Comprehensive package of staff training and development
About the Company
- City St.Georges is building a new team in the Doctoral College to support the university’s PhD programmes.
- City St George’s aims to create a supportive and inclusive community where staff and students can do their best.
- Our values are: We care, We learn, We act.
- The institution is dedicated to sustainability, equality, and the wellbeing of all staff members.
- The University of business, practice and the professions
Equal Opportunity
- City St George’s, University of London values diversity and is committed to providing equal opportunities.
- A guaranteed interview scheme is available for disabled applicants.
- We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background.
- City St’s George’s operates a guaranteed interview scheme for disabled applicants.
- City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.