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About the Role

We are seeking a motivated and proactive individual to provide dedicated support to a Strategic Director on a 12-month fixed-term contract. This fast-paced and varied role is ideal for someone highly organised, adaptable, and able to respond quickly to changing priorities, demonstrating sound judgement and discretion.

Responsibilities

• Inbox management ensuring emails are responded to daily as appropriate
• Managing demanding diaries
• Management of emails, letters and phone calls - responding to or delegating as necessary on the Strategic Director’s behalf
• Secretariat of Team and Board meetings
• Organising internal/external events and meetings as requested
• Liaising with colleagues across directorates to ensure delivery of Management Boards key projects

Requirements

• Numeracy and literacy qualification e.g. GCSE English and Maths or equivalent.
• Satisfactory employment references and CIFAS identity checks
• Satisfactory declaration of interest
• Ability to speak fluent English with confidence and accuracy, sufficient for the effective performance of the role.

Skills

• Strong organisational skills
• Adaptability
• Ability to respond quickly to changing priorities
• Sound judgement
• High level of discretion
• Awareness of political sensitivities
• Ability to work on own initiative
• Ability to manage a diverse workload
• Effective prioritization of competing demands
• Ability to remain calm under pressure
• Confident communication skills
• Ability to liaise with Members and internal/external stakeholders
• Strong written skills, including drafting reports and correspondence
• Ability to produce accurate minutes
• Ability to create presentations
• Proficiency in a range of IT systems
• Experience managing high-volume inboxes

Location

• London

Work Type

• Full-time
• Fixed-Term Contract (12 months)
• Onsite

Experience Level

• Previous administrative experience is essential
• Previous Executive Assistant experience is not essential but the ability to work in a fast paced environment is desirable

Education Level

• Numeracy and literacy qualification e.g. GCSE English and Maths or equivalent
• Relevant professional qualifications are encouraged but not essential

Salary/Compensations

• PO1 £41,113- £43,680

Benefits

• Good Work Standard employer accreditation
• Fair pay and conditions
• Workplace well-being
• Skills and progression
• Diversity and recruitment
• Flexible working arrangements considered

About the Company

• Bursting with culture, energy, and opportunity, the London Borough of Waltham Forest is a fantastic and exciting place to work.
• A highly ambitious borough, driven by culture and the innate creativity of its residents, developing new and innovative ways to build communities.
• A Council relentlessly resident-focused, insight-led, digitally driven and commercially minded.
• Accredited as one of the Mayor of London’s Good Work Standard employers, demonstrating commitment to a healthy, fair and inclusive workplace.

Equal Opportunity

• Waltham Forest is a diverse borough where diversity is valued and is integral to both, service delivery and employment of its staff.
• The Council is proud of its rich mix of communities and as the largest employer in the area, it works hard to respond to the changing needs of its population.
• Uses statutory duties on race, gender and disability equality and best practice in respect of age, faith and sexual orientation to ensure equality of opportunity in the workplace.
• Committed to meeting its 4 equality objectives: Promoting equality of opportunity, Opposing all forms of discrimination, intolerance and disadvantage, Ensuring our workforce reflects the diverse communities of Waltham Forest at all levels, Providing fair, appropriate, accessible and excellent Services to all.
• Respecting Diversity is a core Council value.
• Operates an anonymous shortlisting process to reduce the risk of bias in recruitment activities.
• Operates a scheme whereby, for jobs graded up to and including scale SO2, internal candidates are considered first.
• Considers internal candidates who self-identify as having a disability for the purposes of the Disability Confident scheme.