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About the Role
We are looking for an Office Administrator to ensure the smooth and efficient operation of our Toronto office, creating a welcoming, productive, and highly organized environment. This role involves proactively managing daily office needs, coordinating engaging team events, and supporting key touchpoints across the employee lifecycle.
Responsibilities
- Proactively managing all aspects of the Toronto office environment, optimizing office supply inventory, and managing vendor relationships for cost-efficiency.
- Leading the end-to-end coordination, budgeting, and execution of office events, socials, monthly celebrations, and team gatherings.
- Managing administrative touchpoints for onboarding and offboarding, acting as the Day 1 host to greet new hires and ensure they feel welcome and comfortable.
- Serving as a point of contact for office inquiries, travel bookings, international travel letters, and office access card activations.
- Collaborating with WPP Office Support to maintain up-to-date employee records, maintain Excel trackers, and protect confidential information.
- Managing office expense approvals, supporting leadership with expense submissions, opening purchase orders, and managing vendors.
- Acting as a local point of escalation for IT-related issues, working with corporate IT support groups to ensure swift resolutions.
- Executing employee recognition and life-event initiatives, including milestone awards, birthday celebrations, and personal gifts.
- Maintaining common areas, snack inventory, supply areas, mail distribution, and coordinating ad-hoc administrative projects.
Requirements
- 1–2 years of relevant professional experience in an administrative, office coordination, or workplace support role.
- Strong proficiency in the Microsoft Office Suite (Outlook, Word, Excel), with experience in expense management systems considered a plus.
- Excellent verbal and written communication skills in English, with a natural ability to connect with people at all organizational levels.
- Proven ability to handle sensitive and confidential employee information with complete discretion.
- A proactive, solution-oriented mindset with strong time-management skills and the ability to break down tasks effectively.
- Previous experience working within a fast-paced agency or corporate environment.
- Familiarity with end-to-end event coordination, budget tracking, and basic facilities management.
Skills
- Microsoft Office Suite (Outlook, Word, Excel)
- Expense management systems
- Verbal and written communication
- Relationship building
- Organizational skills
- Attention to detail
- Time-management
- Event coordination
- Budget tracking
- Facilities management
Location
- Toronto
Work Type
- Onsite (Monday through Thursday, and Fridays as needed)
Experience Level
- 1-2 years relevant professional experience
Salary/Compensations
- $55,000—$58,000 CAD
About the Company
- WPP Enterprise Solutions designs, builds, and operates the growth systems that competitive businesses rely on, leading clients in business transformation and marketing modernization. Our 12,000 experts in engineering and platforms, commerce, consulting, content transformation, CRM, and CX work within a unified global operating unit across 40+ markets, partnering with industry leaders like Adobe, AWS, Braze, Google, Microsoft, Salesforce, and Shopify.
- WPP Enterprise Solutions MAP is a world-leading Centre of Excellence that helps businesses humanize the relationship between the brand and the customer through hyper-personalization at scale, marketing automation, and CRM. With the brain of a consultancy, the heart of an agency, and the power of technology and data, we work with some of the world's most admired brands to help them on their transformation journey to becoming truly customer-centric. Together, we are 1,000+ technology specialists, data scientists, strategic thinkers, consultants, operations experts, and creative minds from 55+ nationalities.
- We are part of the global VML network that encompasses more than 30,000 employees across 150+ offices in 60+ markets, each contributing to a culture that values connection, belonging, and the power of differences.
- WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
Equal Opportunity
- WPP (MAP/VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.