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About the Role

We are seeking a proactive Business Support Officer to join our North Sydney office. This on-site role will contribute to a positive office culture and efficient operations by managing office administration, facilities, and people.

Responsibilities

• Act as the first point of contact for visitors and clients, managing reception and incoming calls.
• Oversee general office management, including facility maintenance and equipment repair.
• Maintain the tidiness of common areas and meeting rooms, and ensure IT assets are functional.
• Coordinate internal and external deliveries and mail services.
• Facilitate new employee onboarding, including WHS induction and security passes.
• Serve as Health & Safety Lead during emergencies, liaising with the crisis management team.
• Support Environmental, Social, and Governance (ESG) initiatives, including carbon data collection.
• Assist with vehicle fleet administration duties.
• Organize and manage internal social events within budget.
• Support the coordination of external corporate functions and events.
• Manage office expenses within the approved budget.
• Assist with expense claims and company credit card reconciliation.
• Coordinate travel and accommodation arrangements.

Requirements

• Previous experience in a similar role within the professional services industry is ideal.
• Commitment to being present at the North Sydney office 5 days a week.
• Prior experience in a similar role, ideally within a professional services or consultancy environment.
• Polished personal presentation with a polite, respectful, and professional demeanor.
• Proficiency in MS Office packages (Word, Excel, Outlook, Teams).
• Effective time management and organizational skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Ability to work proactively in a busy team environment with minimal supervision.
• Strong attention to detail.

Skills

• MS Office (Word, Excel, Outlook, Teams)
• Time management
• Organizational skills
• Prioritization
• Written communication
• Verbal communication
• Proactive work ethic
• Attention to detail

Location

• North Sydney

Work Type

• On-site
• Full-time
• Part-time
• Job-share

Benefits

• Generous parental leave
• Support for flexible work practices

About the Company

• Egis is a global leader in architecture, consulting, construction engineering, operations, and mobility services.
• We partner with clients to design, deliver, and operate smarter infrastructure and places.
• With over 22,000 employees worldwide, we combine global capabilities with local insights.
• Our multidisciplinary expertise delivers innovative, practical, and sustainable solutions for resilient communities.
• At Egis, you will shape the future of cities, transport, energy, and the built environment.

Equal Opportunity

• Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility.