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About the Role

The Facility Coordinator performs reception duties, oversees facility management for assigned office locations, plans and executes corporate events, provides skilled procurement assistance, and assists with vendor management and strategic sourcing of indirect goods and services. This position collaborates with all levels of Facilities and clients to ensure services meet expectations.

Responsibilities

• Escort vendors during visits, ensuring adherence to site protocols.
• Implement and execute all programs associated with facilities management of multiple offices to include work orders, building maintenance, and cleanliness.
• Own the budget for designated offices’ expenses.
• Assist in setting up and breaking down equipment and furniture for office events.
• Perform daily inspections using a client's technology tool to ensure all spaces are clean, organized, and presentable.
• Manage and restock supplies, ensuring availability as needed.
• Organize storage spaces and maintain inventory records, coordinating with Facilities Manager for reordering supplies.
• Troubleshoot minor furniture issues and perform basic repairs.
• Provide excellent customer service to internal stakeholders by addressing complaints or issues promptly and professionally.
• Ensure compliance with health and safety regulations and actively participate in safety drills.
• Respond to service tickets through ServiceNow, ensuring SLAs are met.
• Collaborate on special facilities projects as directed by the Facilities Manager.
• Handle shipping and receiving duties when the Logistics Coordinator is unavailable.
• Work cross-functionally with leadership to implement operational infrastructure projects.
• Develop and maintain a positive, supportive environment, consistent with Flagship’s values.
• Provide skilled assistance with procurement and indirect sourcing.
• Act as a procurement help desk moderator.
• Perform additional duties as assigned.

Requirements

• Exceptional attention to detail.
• Related experience in Facilities Services.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Proficient with Microsoft Office.
• Ability to adjust to a fluctuating operations volume and the pressures of a time-sensitive delivery schedule.
• Authorized to work in the U.S.

Work Type

• Fast paced office environment

Experience Level

• 2-5 years of progressive work experience in an administrative/office management/facilities management role or 5 years in transferable professional experience

Education Level

• Bachelor's degree in business administration, communications, or a related field is desired but not required.
• FMP certification preferred

Salary/Compensations

• 36.00

About the Company

• It's fun to work in a company where people truly BELIEVE in what they're doing!
• We're committed to bringing passion and customer focus to the business.
• If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Equal Opportunity

• Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
• We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
• Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.