Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
The Strategic Events Assistant supports the delivery of engaging events, public programs, and venue experiences across UNSW. This role provides proactive, practical, and customer-focused support within the Strategic Events team, assisting with venue coordination, client inquiries, event systems, and logistics to ensure smooth event delivery.
Responsibilities
- Provide day-to-day administrative support across the Strategic Events team.
- Respond to phone, email, and in-person enquiries from internal and external clients and stakeholders.
- Coordinate venue enquiries, identify suitable spaces, and process meeting and event bookings.
- Maintain booking, rostering, and event systems, including iVvy, Deputy, Eventbrite, Mailchimp, and SharePoint.
- Support financial administration, including purchase orders, invoices, supplier setup, and credit card reconciliation.
- Assist with room bookings, catering, equipment, suppliers, and event materials.
- Prepare client documents, presentations, agendas, minutes, and correspondence.
- Research event décor and theming suppliers and obtain quotes.
- Support event producers and marketing colleagues with event planning and onsite delivery.
- Maintain accurate records, databases, asset registers, and reports.
- Assist with staff inductions, service evaluations, and team projects.
Requirements
- A relevant qualification or experience in administration, events, hospitality, or customer service.
- Strong organisational and time management skills.
- Excellent attention to detail and accurate data-entry skills.
- Basic financial literacy, including experience with invoices, purchase orders, or reconciliations.
- Strong written, verbal, and interpersonal communication skills.
- A proactive and positive approach to customer service.
- Confidence using Microsoft Office and online booking or administrative systems.
- The ability to work independently and collaboratively.
- Flexibility to support occasional evening and weekend events.
- An interest in developing knowledge of events and venue operations.
- Valid Australian working rights are required on application.
- Candidates may be required to undergo pre-employment screening, including reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant.
Skills
- Administration
- Events
- Hospitality
- Customer service
- Organisational skills
- Time management
- Attention to detail
- Data entry
- Financial literacy
- Invoice processing
- Purchase order management
- Reconciliation
- Written communication
- Verbal communication
- Interpersonal communication
- Customer service
- Microsoft Office
- Online booking systems
- Administrative systems
Location
- UNSW Kensington Campus, NSW
Work Type
- Full Time
- Hybrid
Experience Level
- Depending on experience
Salary/Compensations
- Level 4 from $81,335 + 17% super + leave loading
Benefits
- 17% superannuation and additional leave loading.
- Additional 3 days' leave over the Christmas shutdown.
- Flexible working options and genuine work-life balance.
- Career development and learning opportunities.
- Discounts and entitlements across retail, education, and fitness.
About the Company
- UNSW is Australia's #1 university and one of the world's leading research institutions.
- People are at the core of everything we do.
- We are driven to be thoughtful, practical, and purposeful in everything we do.
- Our people are helping solve society's biggest challenges through world-class research, education, and innovation.
Equal Opportunity
- UNSW is committed to equity, diversity, and inclusion.
- Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged.
- UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.