Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

We are seeking a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our team and ensure smooth company operations. This role aims to increase executive team efficiency by at least 20% through ownership of administrative, scheduling, coordination, and office support functions. The position provides direct support to the CEO and leaders across Finance, Revenue, Science, and People, requiring someone who thrives in a fast-paced environment and enjoys keeping things moving.

Responsibilities

Provide day-to-day administrative support to the CEO and executive leadership team.
Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
Coordinate internal and external meetings, including preparation, logistics, follow-up, and rescheduling.
Book travel, accommodations, transportation, and related logistics for executives and team members.
Support conference attendance, speaking engagements, customer visits, investor meetings, and other external events.
Route inquiries, requests, and communications to the appropriate internal stakeholders.
Prepare, ship, or mail samples, materials, swag, documents, or other items.
Assist with expense tracking, reimbursements, vendor coordination, and basic administrative processes.
Serve as the primary point of contact for day-to-day office needs.
Coordinate with building management, vendors, visitors, and internal team members for in-office meetings.
Manage office supplies, swag, mail, shipments, and general office logistics.
Support team lunches, onsite meetings, company gatherings, and visiting employee or guest experiences.
Help create a positive and productive in-office environment.
Support the monthly all-hands meeting, including logistics, scheduling, room setup, materials, and follow-up.
Support the People/HR team with recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics.
Assist with onboarding logistics for new hires, including welcome materials, first-day coordination, system updates, and company trainings.
Support offboarding logistics, including equipment coordination, documentation, and internal checklists.
Help plan and facilitate company events, team-building activities, celebrations, and employee engagement initiatives.
Assist with basic updates in the HR system, including employee information, PTO tracking, and administrative changes.
Support PTO administration, reminders, and employee questions in partnership with the People team.
Help maintain employee-facing documents, trackers, and internal resources.

Requirements

2–5+ years of experience in an administrative, office management, executive assistant, people operations, recruiting coordination, or similar role.
Experience supporting executives, senior leaders, or fast-moving teams.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
High degree of professionalism, discretion, and sound judgment.
Comfortable handling confidential information.
Proactive and solutions-oriented, with the ability to anticipate needs.
Strong follow-through and ownership mentality.
Comfortable working in a fast-paced, early-stage, or evolving company environment.
Positive, helpful, and calm under pressure.
Willing and able to work onsite at Newlab in Brooklyn 5 days per week.

Skills

Google Workspace
Slack
Calendar systems
Basic project management tools

Location

Brooklyn, NY

Work Type

Onsite
Full-time

Experience Level

2-5+ years

Salary/Compensations

$65,000 – $86,000

Benefits

Equity through option grants
Flexible paid time off
401(k) plan
Well equipped office environment
Health benefits offerings

About the Company

CREW's technology and services make wastewater treatment cheaper and more efficient, while permanently sequestering CO₂.
Leveraging advanced chemistry, natural minerals, and AI, we’ve developed and are deploying a category-defining process intensification technology, with decarbonization at its core.
We are currently deploying this technology across the US and Europe.
We’ve signed $30M+ in carbon removal offtake agreements with leading corporations looking to meet their climate goals, supercharging geographical CREW’s expansion.
CREW has offices and labs in New Haven, CT and offices in Brooklyn, NY.

Equal Opportunity

We are an equal opportunity employer and value diversity at our company.
We do not discriminate on the basis of race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic under applicable law.