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About the Role

As the MAC Geo Lead for North Asia and Occupancy Planning specialist for Japan, you will lead strategic workplace planning and execution across a dynamic region. This role combines geographic leadership with occupancy planning expertise, balancing strategic thinking with operational execution. You will be the primary contact for MAC activities in North Asia and drive occupancy optimization for Japan, collaborating with cross-functional teams to forecast space needs and ensure workplace strategies align with business objectives.

Responsibilities

Lead all phases of MAC transition, including program development, budgeting, planning, project milestone scheduling, project implementation, issue resolution, and project closure.
Manage end-to-end project coordination, including move management, delivery of agreed space plans, and support during construction to minimize disruption.
Coordinate First Day of Business (FDOB) for new sites and oversee minor works and FM minor moves.
Lead Japan and site-level occupancy and allocation planning by managing supply, capacity, demand, and vacancy to align with short-term and long-term headcount projections.
Understand available space at the site, PA, and team levels to evaluate ongoing and new space requests across the country or campus.
Analyze occupancy, utilization, and space data to develop actionable space solutions, block and stack plans, and site stacking plan options.
Partner with facilities management teams on space audits, vacancy management, change management, and move projects while keeping monthly portfolio reviews, commentary, and IWMS data up to date.
Liaison with vendors to obtain quotes, negotiate contracts, and ensure compliance; build effective relationships with key stakeholders across all levels.
Handle general MAC queries, compile specific and accurate MAC weekly statistics, and prepare monthly reports.
Facilitate the transfer of approved occupancy plans to the MAC team for implementation and coordinate communication plans tailored to specific business units.
Ensure compliance with health and safety regulations, building codes, and FM risk management programs.
Achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets while adhering to business conduct guidelines and procedures.

Requirements

Minimum 8-10 years of experience in facilities, property management, or related field, including experience working in fast-paced environments.
Demonstrated experience working on major property projects, multi-site MAC operations, and organizational transitions.
Exceptional stakeholder management skills with the ability to influence and build consensus across all organizational levels.
Proven capacity to understand and interpret commercial contracts.

Skills

Advanced proficiency in IWMS tools, data visualization platforms, and forecasting models.
Knowledge of local health and occupational safety requirements and vendor management for specialized services.
Understanding of basic technical aspects of property (Server Room Air-conditioning, Chiller, Fire Protection, Mechanical & Electrical, and BMS systems).
Business-level fluency in English
Professional working proficiency in Japanese required for stakeholder engagement.

Location

Tokyo, Japan

Work Type

On-site

Experience Level

8-10 years

Education Level

Bachelor's degree in Business Administration, Real Estate, Facilities Management, or a related field.

About the Company

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We take our responsibility to protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.
We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.