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About the Role

Provide critical administrative and project support to a team working on a major Public-Private Partnership (PPP) development project within UGL's Utilities Operations & Maintenance business. This role is key to coordinating administrative activities, maintaining project documentation, supporting reporting requirements, and ensuring smooth operations in a fast-paced project environment.

Responsibilities

• Provide end-to-end project administration support, including raising purchase orders, processing invoices, maintaining records and supporting procurement activities.
• Coordinate project and bid documentation, ensuring accurate document control, version management and timely submission of deliverables.
• Support project governance activities by preparing gate papers, reports, meeting packs and stakeholder communications.
• Assist with workforce administration, including onboarding, timesheet coordination and maintaining personnel records.
• Track project milestones, reporting requirements and action items, helping ensure deadlines and project objectives are achieved.

Requirements

• Previous experience in a Project Administrator, Project Coordinator, Bid Administrator or similar support role, ideally within an engineering, construction, utilities or infrastructure environment.
• Strong SAP, Microsoft Excel and general administrative systems experience.
• Exceptional organisational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High attention to detail with strong document control, reporting and administration capabilities.
• Proactive, collaborative and confident communicator with the ability to build effective relationships across a range of stakeholders.

Skills

• SAP
• Microsoft Excel
• Document control
• Reporting
• Administration
• Communication

Location

• North Sydney

Work Type

• 8-month fixed-term contract
• Maternity leave contract
• Contract extension possible

Experience Level

• Experienced

Benefits

• Immediate start available
• Opportunity to work on major infrastructure and utilities projects
• Supportive and collaborative team environment

About the Company

• UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services.
• Active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets.
• UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions.
• A member of the CIMIC Group of companies.

Equal Opportunity

• As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.
• Relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check, a anti-money laundering (AML) check and for you to undergo pre-employment medical assessment including drug and alcohol screen.