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About the Role

This part-time Office Administrator role (3 days a week) is the foundation for growing office operations. You'll be the first point of contact, ensure the office runs smoothly, and provide a welcoming environment for everyone. The role offers real ownership from day one with the opportunity to shape office operations as the company scales, with a clear path to a full-time position.

Responsibilities

• Greet and receive all visitors with warmth and professionalism.
• Anticipate visitor needs and ensure a prepared arrival experience.
• Manage visitor sign-in, badges, and logistics.
• Maintain an organized, stocked, and clean office environment (supplies, kitchen, common areas, workspaces).
• Own vendor relationships, coordinating with facilities, cleaning, catering, and delivery services.
• Identify and resolve maintenance issues promptly.
• Manage incoming and outgoing mail, packages, and office inventory.
• Serve as the go-to person for day-to-day employee requests.
• Support new hire onboarding logistics (desk setup, access, welcome kits).
• Assist in coordinating in-office events, team lunches, and all-hands meetings.
• Handle ad hoc tasks with a solutions-first approach.
• Document and improve recurring office workflows.
• Identify operational gaps and proactively propose solutions.
• Build and maintain tracking systems for supplies, vendors, and tasks.

Requirements

• Familiarity with office management tools and vendor coordination.
• Experience in a fast-paced startup or high-growth environment.
• Proactive communicator who flags issues before they escalate.
• Comfortable operating independently with minimal direction.
• An eye for detail and a high bar for presentation.

Location

• San Francisco
• Remote (US-based)

Work Type

• Part-time (3 days a week)
• Hybrid (for remote employees flying to SF monthly)
• Full-time (potential conversion)

Experience Level

• Commensurate with experience

Salary/Compensations

• Competitive hourly rate

Benefits

• Full benefits package upon full-time conversion
• Equity on employee-friendly terms (early exercise, extended exercise windows, ISOs, RSUs)
• Health, dental, and vision insurance (100% premium coverage for employee, 75% for dependents)
• 401(k) with up to a 4% match
• 16 weeks of paid parental leave (12 weeks for non-birthing parent)
• Flexible time off and company holidays
• All meals in the office
• Commuter benefits
• Relocation reimbursement (for moves to San Francisco)
• High-spec laptop, monitor, and microphone
• Regular team events and off-sites

About the Company

• Building the first voice interface for daily use by a billion people.
• First product, Flow, enables voice interaction on computers and phones, converting speech to text.
• Scaled from $2M to $50M in ARR in under 12 months with millions of users and thousands of enterprise customers.
• Small, focused team that cares about work quality and its people.
• Designing how humans interact with AI, valuing diverse perspectives.

Equal Opportunity

• Encourages applications from candidates who may not meet every qualification.
• Urges individuals from underrepresented groups not to exclude themselves prematurely.
• Strives to include a range of diverse perspectives on the team.
• Committed to ensuring a fair and accessible interview process.
• Provides accommodations or adjustments upon request.