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About the Role

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Responsibilities

• Coordinate grant-related applications, renewals, documents, reports, budgets and communications.
• Work with OAAA fiscal oversight team, Community Services Division finance team, Federal Funds Office, and other stakeholders on grant submissions.
• Coordinate submission of all grant-related documents and deliverables such as semi-annual and annual progress reports and ensures all grant deadlines are met.
• Prepare project narrative, budget and required forms for grant applications and renewals.
• Oversee and assure OAAA is in compliance with all grant requirements and work plans.
• Track activity completion and progress made on grant goals, milestones, budget and performance measures.
• Collect, review and approve subrecipient and contractor budgets, work plans, progress reports and invoices.
• Develop and review policies, procedures and rules, including all relevant federal guidelines, and interpret and prepare these in the form of formal guidance to program staff, stakeholders and/or contractors.
• Provide technical assistance on an on-going basis via phone, email, and videoconference to subrecipients and contractors.
• Oversee cross-functional workgroups composed of internal and external stakeholders to develop program objectives, work plans, policies and procedures.
• Serve as a liaison between HHSC, other HHS agencies, the federal government, and other external stakeholders, which includes attending relevant meetings, program outreach events, responding to information requests, and making presentations of the program.
• Assist with monitoring activities regarding risk assessments, desk audits and on-site reviews, programmatic reviews that include review of program data in the information management system on an ongoing basis.
• Assist with developing scopes of work and annual contract renewals.
• Perform other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
• Attend work on a regular and predictable schedule in accordance with agency leave policy and perform other duties as assigned.

Requirements

• Perform advanced (senior-level) grant development, coordination, and administration work for the Office of Area Agencies on Aging (OAAA).
• Prepare, maintain, and report on grants.
• Coordinate grant applications.
• Review incoming deliverables to determine compliance with requirements and standards.
• Monitor grant awards.
• Serve as a liaison between funding sources and the state and the federal government.
• Perform in-depth analysis and evaluation for each grant program.
• Provide complex technical assistance regarding overall program design and project implementation.
• Communicate and interact professionally and effectively with HHSC management, legal and budget staff, program staff, information technology staff, subrecipients, contractors, service providers, advocacy groups, consumers, families, and other stakeholders.
• Engage in ongoing, detailed interactions with federal officials.
• Possess in-depth knowledge for submitting materials needed through the federal grant electronic information management system.
• Possess professional and highly advanced presentation and organizational skills.
• Manage fiscal aspects of grant and contract budgets and financial reporting activities.
• Work under limited supervision, with extensive latitude for initiative and judgment.
• A minimum of two years of experience in the administration, development, coordination, or monitoring of grants.
• Experience working with grant/federal budgets and tracking of expenditures.
• Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field, preferred.
• Must bring I-9 documentation on the first day of work.

Skills

• Knowledge of state and federal laws and regulations pertaining to grants and contract administration.
• Knowledge of research and budgeting processes.
• Knowledge of business administration principles and practices, including financial management and accounting.
• Knowledge of program and project planning and development.
• Grant preparation, development, evaluation, and monitoring.
• Report writing.
• Budget development and monitoring.
• Use of a computer and applicable software.
• Analyzing and evaluating complex federal and state legislation, program, policy, and operations issues.
• Identifying measures and indicators of program performance.
• Interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities.
• Researching, interpreting, and analyzing complex data and policies.
• Synthesizing complex information and translating it into clear and concise policy documents.
• Communicating verbally and in writing.
• Presenting information publicly.
• Interpreting guidelines, policies, procedures, and regulations.
• Evaluating contracts.
• Evaluating fiscal data for reasonableness, necessity, and conformity with grant requirements.
• Communicating effectively.
• Managing projects.
• Coordinating workgroups and meetings.
• Collaborating and developing effective professional relationships with coworkers and stakeholders.
• Prioritizing time and managing multiple project deadlines.
• Exercising judgment and working independently with minimum supervision.
• Working cooperatively in a team environment.

Location

• AUSTIN

Work Type

• Eligible for Telework
• Regular
• Full time

Experience Level

• Advanced (senior-level)
• Minimum of two years of experience in the administration, development, coordination, or monitoring of grants.

Education Level

• Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field, preferred.

Salary/Compensations

• $6,375.00 - $6,701.75 Monthly

Benefits

• 100% paid employee health insurance for full-time eligible employees
• A defined benefit pension plan
• Generous time off benefits
• Numerous opportunities for career advancement

About the Company

• Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
• At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

• In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
• All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.